Hi there, thanks for stopping by. We're glad to have gotten your attention, but we'll be thrilled when you apply.
We're on the hunt for a new member of our team. We're eager to find someone who is passionate about what they do and is excited for a new journey with our fantastic firm.
About Carbon.We're not your average professional services firm. Carbon launched in 2014 with the goal to shake up the industry and change the level of service that small and medium business owners received. We combine all the core business services in one place (from accounting to bookkeeping to finance to insurance and everything in between), bringing together some of the best experts in the industry so our clients can focus on doing more of what they love.
What it means to be a Carbonite.Our Carbonites are our best asset, and we've grown from a small team of 13 people in a single office in Perth to over 300 Carbonites nationwide, with offices in multiple states. A key element in our plan of world domination is having the best people possible to help us along the way. This is where you come in.
As our next Carbonite, you'll be joining a team at multiple levels. You'll be part of a team in your office, working with other talented people such as yourself. You'll also be joining our national ranks, meaning you can easily tap into a knowledge base for a tricky question or to bounce ideas off of for the next team activity.
Empowering our Carbonites is a big part of our mission and vision, so we focus on helping our Carbonites learn and grow, developing their careers in the direction that they want to go in.
Job DescriptionAbout the role. Our Accounting Partners are looking for a Team Administrator who can focus on delivering outstanding client service, timely completion of work, and efficiency in operations.
The ideal candidate will have experience working within a tax practice and understand the flow of accounting work, the need to follow up clients, deadlines attributable to tax work, and the importance of database integrity and overall practice management.
This is a full-time, office-based role in our vibrant Osborne Park office (think beer taps, a fully-stocked drinks fridge, a pool table, Mario Kart, and the best bunch of Carbonites as your new colleagues).
Your daily activities will include (but aren't limited to): Processing ATO Mate mail on a daily basis and liaising with relevant Client Manager if any issues arise.Arranging client meetings on behalf of Partners and Accountants.Providing diary management assistance to Partners.Preparing Engagement Proposals and sending them to clients.Responding to client queries both via email and phone call.Updating client records across the various programmes when required.Scanning client corporate records into SuiteFiles.Completing Admin checks and marking Tax and BAS jobs in.Completing photocopying, scanning, and archiving in a timely manner.Keeping databases up-to-date including XPM, Ignition, ASIC, ATO, and Xero.Completing client TFN and ABN registrations as required.Providing assistance to colleagues regarding NowInfinity.Assisting with annual job and proposal rollovers in XPM and Ignition.Liaising with ATO and ASIC and regularly following up when transferring clients from an acquired business to Carbon.Assisting with other admin and project work where required.You'll be perfect for the role if: You love a bit of team banter and activities.You want to be part of the coolest firm in Australia.You're keen to join a company that encourages you to define your own career path.Desired Skills and ExperienceWe're looking for someone with: A minimum of four years experience in an administration role in a professional office, ideally in an accounting environment.A positive and proactive mindset.Ability to follow processes and procedures.An outgoing personality and a sense of humour.Strong written and verbal communication abilities, confident in-person and phone communication.Capacity to manage workflow priorities and perform effectively under pressure.Ability to work autonomously while also collaborating effectively within the Administration Team.Proficiency in Microsoft Office and other software applications - ideally experience with XPM, Xero, Suitefiles, NowInfinity, Class, and Ignition.Demonstrate exceptional interpersonal skills, fostering relationships internally and externally.Maintain strict confidentiality and meticulous attention to detail.Ready to apply? Great, we'd love to hear from you. Keep in mind that the desired skills and experience we listed above are all important components of this role, but that doesn't mean you need to tick every box to apply! We're dedicated to building a diverse, inclusive, and exciting team, so even if your past experience doesn't perfectly align with everything listed but you're passionate about this role and joining our firm, apply anyways.
At Carbon, we know we're at our best when we look out for one another; prioritise respect, fairness, development and wellbeing; foster an inclusive culture and embrace diversity in all forms. All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance or accommodation during the application process for accessibility reasons, this is available upon request.
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