Working as part of the Vesta Team and reporting to the Property and Leasing and Administration Supervisor, this position is pivotal as it directly supports business operations with a focus on project delivery, reporting, database management, developing, and implementing & executing various tasks in support of the program.
Responsible for the day-to-day operations of the Administration Team that consists of overseeing two staff members.
RESPONSIBILITIES Prepare and create accurate and consistent reports, documents, and meeting materials as directed by the Property and Leasing and Administration Supervisor or Program Management. Contribute to writing, interpreting, reviewing and dissemination of administrative and operations procedures. Serve as the focal point in the maintenance and administration of internal/external databases and internet facing webpages. Oversee the Administration Support Officers in their daily operational duties, as well as provide support to various committees, working groups and project control groups as required. Working under the guidance of the Property & Leasing and Administration Supervisor, execute tasks and objectives independently with minimal supervision. Maintain records management systems and verify that records are true and current by reviewing and interpreting documents, deciding on the most logical and accessible place to file and classify each record. Work across multiple SAP transactions to support metrics and business requirements for the program. Proactively identify opportunities for efficiency and collaborate seamlessly with team members to streamline processes and procedures to achieve objectives. Provide a range of efficient, proactive, and reliable project and program support services including project delivery support, customer engagement and administrative services. Ensure compliance with all environmental, health and safety requirements. Any other reasonable duties as requested. QUALIFICATIONS Certificate IV, Level Qualification or higher plus at least 2 years' experience. Knowledge of computer software and applications. Ability to work with minimal supervision and experience working as part of a dedicated team. Experience in writing and developing policies & procedures. Strong communication and interpersonal abilities. Administrative abilities. Field: Administration relevant or related discipline.
Capability to develop innovative solutions.
TICKETS AND LICENCES Drivers License. 1 to 2 years' experience working in a similar role. Applicants will be required to undertake pre-employment checks which include referee checks, criminal history checks, a pre-employment medical assessment and drug test. Applicants must be Australian citizens or USA citizens who are able to obtain and retain the appropriate level of security clearance and medical clearance, applicable to each role. It is a condition of employment that employees are Australian citizens or USA citizens to obtain and retain the appropriate level of security clearance, applicable to each role as the employee will be required to obtain a security clearance. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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