First impressions are important in any small business and in our small Accounting firm, we are no different.
We currently have an opening for an Admin Assistant ideally for someone with a keen interest in Accounts and Accounting.
On the lower end of the salary scale, this job could suit a school leaver.
On the higher end, it would suit an experienced Admin Assistant - please apply based on either of these situations.
The ideal applicant would be bright and cheerful, with an excellent and clear telephone manner.
Responsible for our front desk, meeting and greeting clients, scheduling appointments, basic bookkeeping, Tax and BAS lodgements.
Duties include:
Telephones and transferring calls Processing incoming mail daily Creating client files in Xero and lodgements with the ATO Basic bookkeeping for some clients (not essential) Filing (electronic) Updating client information with the ATO and ASIC via both telephone and online Lodgement of client returns and updating client information in our database Some Xero software and bookkeeping experience desired Punctual, reliable, self-motivated with a high level of attention to detail.
Positive and cheerful personality.
After the job has been learned and everyone is comfortable, there may be opportunity to work from home 1 day per week if desired during the quieter periods.
Experience with Microsoft Office suite - Outlook, Word, Excel needed.
Requirements:
Good work ethic and very clear English speaking ability.
Provide full support to the accounting team.
Type accurately, prepare and maintain documents and records.
Work with Xero for invoicing and lodgements as well as some basic bookkeeping, depending on your experience and salary requirement.
Daily entry of key data and client transactions to ensure on-time lodgement and reminders.
Inform management and compile reports/summaries on activity areas.
Calls to the ATO on behalf of clients to setup payment arrangements and obtain confidential client details as needed.
Constantly update job knowledge.
Hours: 8:50am to 4:50pm.
Additional Requirements:
Proven experience with Xero.
Competency in MS Office, databases, and accounting software.
Accuracy and attention to detail.
Aptitude for numbers.
Ability to perform filing and record-keeping tasks.
Data entry and word processing skills.
Well organized, on time, and efficient.
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