About BUCK:
BUCK is a talent-driven, global creative company with offices in Los Angeles, New York, Sydney and Amsterdam. Since 2004 we have been building a home for the world's most talented dreamers, makers, and doers in a collaborative, ego-free culture that breeds partnership and creative ambition. At our core, we exist to find creative opportunities in every challenge, not just to think, but to make, and ultimately put extraordinary things into the world that inspire people.
Job Description:
As the Studio Coordinator, you will be the first impression of BUCK, interacting with clients/guests and taking care of our employees. The right candidate will be enthusiastic about hospitality, and play a pivotal role in developing a nurturing, positive workplace environment. This person is proactive and passionate about culture building. The ideal candidate will also work closely with Resourcing Management and Production to help ensure the studio's processes run smoothly, so you must be detail oriented, work well under pressure, and not be afraid to get your hands dirty! Tasks may include taking & synthesizing notes, updating production and resourcing docs, coordinating staffing needs, purchasing and tracking production assets, and other general production and resourcing support.
Who you are:
A deep passion for BUCK's culture and creative workNaturally organized, even in hectic times.Strong commitment to hospitality level service.Outstanding attention to detail and organization skills.Fantastic written and verbal communication skills with an emphasis on timely, friendly communication.Dependable, reliable, and capable of keeping extremely confidential information.A creative problem-solver who looks at challenges from every angle, while staying fiscallyconscious.What you will Work on:
Administrative Support
Work cross functionally with multiple teams across the business to provide concierge level service.You will be the first impression for our clients, partners, and employees, so greeting and directing multiple visitors and guests in an appropriate and professional manner, while getting them checked into our visitor registration system, is a priority.Maintain overall reception appearance & other common areas.Sort mail and service all shipping & receiving tickets.Support the weekly on-boarding of new hires.Create access card badges, for all local new hires and freelancers.Liaise with the Communications team and leads on carrying out company meetings Budgeting, purchasing, notes and invoice management.Assisting Resource Management with Freelance Management if requiredOutreach, holds, booking and scheduling of artist Responsible for sending out Production/Resourcing Contracts and Filing Culture & Engagement
Assist with various projects related to employee experience, culture, and other initiatives.Assist in coordinating and executing campus programs and amenities.Coordinate and execute shared employee activities, including events and meetings both in-person and remotely. gatherings and shared experiences.Communication of workplace activities and company wide events.Assemble weekly team newsletter highlighting employee news and culture.Facilities Support
Coordinate campus building service needs such as HVAC, janitorial, working directly with the Campus Manager, or with a third party on maintenance & repairs.Space management updates for assigned and unassigned seating, to track occupancy/vacancy rate.Employee move coordination, both in an in-office environment and a remote environment.Assist in coordinating future campus relocations to larger or additional offices as we continue to grow and expand..Required Skills
Excellent interpersonal communication skills A team player, who is flexible, and professional Proficient computer skills, Google Suite a plus. 2 year prior experience with Reception, Workplace, and/or facilities operations.Excited to be a part of BUCK's culture Pluses
Workplace project coordination experience, as this position may evolve as we grow! Photoshop and InDesign experience Covid workplace compliance experience and/or certificationBUCK is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.