Student Records, Reporting & Vass Administration

Student Records, Reporting & VASS Administration

Job posted: 14/10/2024Job type: Part time / From 11/11/2024 - 19/09/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Education and TrainingReference: 1442247Selection Criteria

SC1

Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2

Demonstrated capacity to work and collaborate with others in a team environment.SC3

Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4

Possess the technical knowledge and expertise relevant to the position.SC5

Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6

A commitment to professional learning and growth for both self and others.Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.Responsibilities

The Student Records, Reporting & VASS Administrator's responsibilities include the following:Census preparationStudent Administration on CASES21Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:Duties

Duties will include, but are not limited to:Compass Reporting

Provide administration support of academic reportsSet up of cycles & outcomesStudent Administration CASES 21

Enrolments, exits and transfersSuspensionsAdministration End of Year rolloverMaintain accurate student recordsWork sheets & reportsPreparation/lodgement of CENSUSVASS Administration

Maintain accurate records on VASS within VCAA timelinesKnowledge of Microsoft ExcelClose collaboration with VCE, VET & VM co-ordinatorsAssistance with examsConditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Department HR .Location Profile

Western Heights College is a government co-educational single campus secondary college located in the heart of the Hamlyn Heights, Herne Hill and the Geelong West region just a short drive from the Geelong city centre, the Geelong Ring Road and nearby rural towns. The college is located within state-of-the-art modern buildings which connect learning to our community and reflects our leading-edge work in curriculum design and delivery for our community.The college's purpose is to empower students to strive for success and excellence in their educational journey with a focus on learning growth, high expectations, holistic well-being, creativity and innovation reflected strongly in the school's 3 values: community, courage, and integrity.It is an exciting time to be a staff member at Western Heights College community.

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