Office Administration and First Aid ES1- 2 Job posted: 04/12/2024
Job type: Full time / From 28/01/2025 - 23/01/2026
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1456900
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes.
Typically, this will involve accountability for a single function, (e.g.
ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g.
enrolled nurses performing the role as described in schedule 3).
These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
Routine technical support in libraries, science, and information technology would be typical examples.
Responsibilities General Administration duties and Reception
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Experience in organising and prioritising work ability to manage both routine and ad hoc duties.
Liaise and provide information/support to community, students and staff.
Develop and implement strategies to ensure effective administration procedures.
Process CSEF forms and State Schools Relief orders.
General Finance Support- Accounts Receivable.
Support the organisation and administration of camps, excursions, incursions, and school events.
Record management.
Printing of standard reports from CASES21, Compass, Edusafe and other software packages as required.
Assist with the accurate maintenance of the student and family database.
Maintain a high level of confidentiality at all times.
Provide ad-hoc support to other staff within the school.
Other duties as directed by the Business Manager or Principal.
First Aid
Coordination of First Aid including application and monitoring of students.
Completing First aid attendance data, including entering of student sick bay visits into Compass & CASES21, and staff incidents into EduSafe.
Prepare and maintain student medical action plans, covering all forms of illness, e.g.
Asthma, anaphylaxis, diabetes.
Ensure all areas of the school are adequately notified of these students and receive up to date information through Compass, posters.
Update and maintain student medications; epipens, Ventolin etc.
Keep first aid room stocked with necessary medical supplies.
Prepare inventories, and requisitions for sick bay medical stores.
Maintain qualifications in First aid, anaphylaxis and asthma.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Child Safe Standards Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Please ensure that your application includes:
A resume including relevant experience as well as personal details (name, address and contact numbers, business and home).
A section addressing the selection criteria and the requirements for application under the Who May Apply section.
Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.
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