Organisation: Department of Transport and Planning
Occupation: Administration/Secretarial
Reference: 6488
Job posted: 27/12/2024
Closes: 12/01/2025
Classification: VPSG3
Salary Range: $76,817 - $93,275
About the Role This is a Fixed Term Position until 31st December 2025. The Business Support Officers (BSOs) are responsible for delivery of high standard, best practice administrative and business support to SRS operational teams and depots. This position reports to the Business Support Coordinator. The BSOs operate as an SRS-wide team, working closely with Business Support Coordinators, Program Support Engineers, and Team Leaders.
Responsibilities include: Processing timesheets, overtime & TIL and allowances Labour costing, invoicing and accounts payable administration Materials ordering, including uniforms and both general office and operational supplies Purchase Orders Local Facilities and Fleet Administration, including log book administration Office Support and Stationery Accommodation and Travel General administration support The Business Support Officers work with the Team Leader, Business Support, Business Support Coordinators and broader SRS Business Support Network to help deliver strategic business improvement initiatives and ensure compliance with DTP policies and procedures.
Position Outcomes / Accountabilities Exercise independent judgement to ensure project and field records are accurate, training records, timesheets and leave rosters are maintained in line established policies and procedures. Maintain a physical presence at depots when work crews are in the field to accept deliveries and provide reception services. Assist with procurement of materials, plant and equipment, processing of asset disposals and undertake stocktakes at depots. Perform duties of accepting deliveries of goods and services made at depots in order to verify quantities ordered and that quality expectations are met. Responsible for a variety of administrative tasks including FBT administration and Corporate Card record keeping. Provide administrative and business support services including preparation of documents, reports, spreadsheets and presentations. Provide support to Works Supervisors and Team Leaders with administration support to People Operations. Key Selection Criteria The Department of Transport and Planning is seeking a dedicated Business Support Officer to join our dynamic team. This role offers an exciting opportunity to contribute to the department's success by ensuring efficient operations and providing exceptional support to internal and external stakeholders.
As a Business Support Officer, you will play a key role in identifying opportunities for improvement, streamlining processes, and delivering quality outcomes. Your ability to manage tasks effectively, maintain accurate records, and navigate digital tools will be essential to your success.
Qualifications and Experience Mandatory At least two years' experience in a similar or comparable role, preferably in a government/public service context. A relevant Business or Administration certificate or diploma. What we offer Meaningful work making Victorian communities more accessible and liveable Professional growth and development opportunities across the department and the wider Victorian Public Services A hybrid working model focused on collaboration and teamwork Optimal work-life balance initiatives including flexible working arrangements Opportunity to work across multiple urban and suburban hubs We prioritise the development of a safe and inclusive culture Culture Value We are an equal opportunity employer, embracing a diverse range of applicants. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction.
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Applications close 11.59pm on Sunday, 12th of January 2025. Please include a resume and cover letter. All applications must be submitted through the online portal.
For further information about the role please contactVicky Fisher via .
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process.
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