Specialist Administrative Officer - Reception ServicesCatholic Education Office, WollongongWork type: Permanent full time
Job no: 497487
Categories: CEO - Finance
Advertised: 05 Apr 2024 AUS Eastern Daylight Time
The Director of Schools, Diocese of Wollongong, invites applications from suitably qualified and experienced candidates for the Specialist Administrative Officer - Reception Services position. This is a full-time permanent position commencing as soon as possible.
ABOUT THE ROLE The Finance, Facilities & Planning team works directly with the full range of stakeholders across Catholic Education Diocese of Wollongong to deliver both a best practice finance & administrative service and to ensure our physical locations, facilities and buildings provide an innovative and fit-for-purpose environment that enables great learning and student outcomes across our 38 schools.
Reporting to the Manager of Administrative Services - Finance, Facilities and Planning, this position is responsible for providing support to the Manager of Administrative Services in relation to any building, administrative or event services.
This includes:
Model Catholic values by providing a welcoming, cooperative and accessible service for Catholic Education in the Diocese of Wollongong. Position requires a sophisticated understanding and commitment to the mission of Catholic Education within the evangelising mission of the ChurchSupport the Manager Administrative Services in matters relating to head office building maintenance, utilities, and facilities. This role is required to identify and prioritise tasks on a daily basis and resolve building issues accordingly by liaising with external and internal stakeholders.Perform accounts processing including sourcing quotes from suppliers, generating purchase orders and invoice receiptingProvide support when required to the travel coordinatorCoordinate the process of setting up new head office staff with building access and site safety inductionsSupport the Manager Administrative Services with head office refurbishment projects Maintain office meeting spaces to be professional, safe and of a high standard of presentation at all times, including the pack up and set up of the spaces as requested for eventsProvide administrative support to Reception Services staff and in the Finance, Facilities and Planning team as requiredABOUT YOU To achieve success in the role, the successful candidate will be someone who can demonstrate:
A commitment to the mission and purpose of the Catholic School within the broader Catholic Church.Demonstrated experience in executing professional, effective and considerate customer service skillsDemonstrated experience and willingness to work both independently and in a collaborative team environment with an ability to tackle complex problems and employ innovative solutionsDemonstrated understanding of hospitality and/or building maintenance practicesDemonstrated capacity to take initiative and follow through on tasks to timely completionHigh level of written, verbal, and interpersonal communication skillsProficient knowledge and experience in Microsoft Office and Google suite of applications as well as a demonstrated understanding of using accounting softwareQUALIFICATIONS WORKING WITH CHILDREN CLEARANCE This role is classified as child-related work and therefore we require a working with children clearance to be completed prior to your commencement with us.
POSITION EXPRESSION OF INTEREST Applicants are asked to provide an up-to-date CV and a brief Cover Letter addressing the essential criteria of 1-2 pages (the dot points in the "About You" section of this advertisement).
To confidentially discuss this position please contact Yvonne Keary on 4250 9000.
To submit your application please select the 'Apply Now' button at the bottom of this advertisement.
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