Spanish Speaking/Front Office

Location: Melbourne | Northern MetropolitanJob type: Full time / From 27/01/2025 - 19/12/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1451355Job posted: 13/11/2024Closes: 26/11/2024Location ProfileSchool ProfileNewlands Primary School's motto is 'Through relationships we build success'. The school provides a caring and challenging learning environment for all students. The school values of Care, Curiosity, Creativity & Responsibility are central to our whole school learning culture. Our students are drawn from a wide catchment within the Preston and Moreland areas. The Student Family Occupation (SFO) index for 2024 was classified as High. This index reflects the general parent educational level and their occupational status. Newlands Primary School is in the residential area of Preston West in the City of Darebin and is directly opposite the new housing development 'Coburg Hill'. The school is located on a large allotment comprising two open grassed areas and landscaped garden areas for passive student activities, reading or games.After the completion of our brand-new build, the school has 2 learning worlds containing 6 new classrooms to support our bilingual approach, as well as our main school building which contains 10 hexagonal-shaped classrooms. The school also has two DET portables on site to support our growing numbers. There are additional buildings to house the Music, Visual Art, STEAM, library and Inquiry specialist rooms.The re-development of Newlands has allowed the school to have a brand new gymnasium, an administration complex and an upgraded staff room. The school enrolments for 2025 are expected to be around 442 students.In 2020, the school became officially recognised by the Department of Education and Training as a Spanish bilingual school. Our current grade structure includes 4 x Foundation grades (2 x Spanish & 2 x English), 6 x 1/2 grades (3 x Spanish & 3 x English), 6 x 3/4 grades (3 x Spanish & 3 x English) and 4 x 5/6 grades (2 x English & 2 x Spanish).Our Specialist Programs include: 1 x Music (Spanish), 1 x Visual Arts (Spanish), 1 x Physical Education (Spanish), 1 x P.E (Spanish) and 1 x STEAM (English).Our administration team comprises a 1 x full time Business Manager, 1 x full time Senior Office Manager and 1 x full-time office administrator.Newlands Primary School has seen its enrolments steadily increase over the past five years. We believe this reflects the continued regeneration of the area and the positive attitudes the community has for their local neighborhood primary school.Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high-level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles.Technical tasks that require a sound knowledge of basic technical and/or scientific principles.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertake VASS and/or VET administration support.Support the first aid facilities and assist in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentThe Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment.
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