Administrative Assistants (Administration & Office Support)
Our Company is evolving, and we are currently preparing for an extended period of growth across our business within our Civil & Construction, Bulk & Detailed Earthworks, pipeline and dewatering space.
The Role: We are currently looking for an enthusiastic and experienced Site Administrator to be a consistent support to the Site Based Project Team.
Key Responsibilities: Assist with Mobilisations - organising medicals, PPE, contracts, inductions, site access for both new starters and transfers.Liaise with client and site contacts to ensure mobilisation deadlines
are met, qualification checks are complete, additional training, flights and
accommodation are booked prior to mobilisation.Manage compliance with Site/Client specific inductions Notify personnel of light locations, times, and accommodation.Roster Management - high volumeTravel Management - high volume Man hour management including time sheetingHigh level customer service to both internal and external client Ensuring 100% compliance and reporting on complianceAssisting with project Document Control Ensure the efficient operation of the site by maintaining records, document control, library management, registers, files and ensuring accessibility for relevant personnel.Thinking outside the box to provide solutions when obstacles are thrown your way.About You: At least 3 years in a Site Administration role - Civil / Construction Previous experience in end to end roster management including high volume travel bookingsPrevious experience working with the resources sector, in a similar role. Experience as Mobilisation Administrator, Coordinator, Project Support etc is advantageousAbility to multitask and prioritise work functionsAbility to work autonomously and in a team environmentStrong interpersonal, verbal and written communication skillsWorking knowledge of OPMS would be seen as a definite advantagePrevious experience in ENABLE or travel booking software Previous experience in site based travel bookings Excellent communication, organisational and time management skills essentialExcellent level of competence with Microsoft Office SuiteHighly self-motivated, methodical, and organisedMust be a team player with a strong work ethic and the ability to adapt to changeIn addition to the qualifications and experience mentioned above, we are looking for individuals who possess the following attributes:
Strong work ethic and commitment to promoting positive culture. Attention to detail and ability to follow instructions accurately. Adaptability and willingness to learn new skills and technologies. Problem-solving skills and the ability to make decisions under pressure. Safety-conscious mindset and adherence to all safety protocols. Benefits and Perks: Training and DevelopmentSafe and Supportive Environment. Access to our Employee Assistance Program. Discounted Private Health Insurance.To find out more about this exciting opportunity, please submit your resume and cover letter outlining your experience and suitability to the role by clicking the "Apply" button.
Applicants for this role will be subject to a Pre-Employment check which includes a medical assessment with a drug and alcohol testing. Please note, only short-listed candidates will be contacted for further assessment.
Multiplant encourages a culture of diversity and inclusion, welcoming applications from Aboriginal and Torres Straight Islander individuals. We value the unique contribution and perspective of all applicants. Your application will include the following questions:
Which of the following Microsoft Office products are you experienced with?
Which of the following statements best describes your right to work in Australia?
Do you have data entry experience?
Are you willing to undergo a pre-employment medical check?
How much notice are you required to give your current employer?
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