Shutdown Administration Assistant

What are you going to doAn insight to your day to day activities:Provide administrative support to the Shutdown Manager and the broader team on offshore facilities.Maintain and coordinate calendar, regularly fielding competing priorities, scheduling and aligning meetings across all worksites.Coordinate worksite and business travel arrangements.Onboard personnel with IT system access and equipment.Assist in the forecasting and maintenance of team seating allocations.Processing PPE and prescription safety eyewear requests in SAP.Raise purchase requisitions.Assist with the end-to-end organisation of workshops, team building events, morning teas for farewells and special occasions, e-cards and gifts, as per the standard.Process Awards and Recognitions program.Attend and participate in weekly Management meetings and Operations Administration Team meetings.Essential skills and knowledgeRequirementsProficient in MS Office Suite.Basic understanding and use of SAP.Familiarity with document control principles and applications.Experience in working in large teams.Confident to advise and offer solutions within company processes and procedures.Have an understanding of administrative processes and principles.Highly motivated and organised.Ability to manage multiple tasks concurrently.Flexible, patient and adaptable to change.Excellent communication - verbal, written and listening skills.Ability to work autonomously.BenefitsExcellent hourly rate.Flexible working arrangements.Novated leasing.Employee Assistance Program (EAP).Corporate discounts.
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