Administrative Assistants (Administration & Office Support)Full timeAt Airmaster, our goal is to lead the way in integrated building services, combining HVAC&R, building automation, electrical, and fire systems to create smart buildings that are not only compliant with regulations but also optimised for energy and resource efficiency. We strive to ensure that our buildings are comfortable, functional, and tailored to support our clients in achieving their sustainability and operational goals.Established in Melbourne in 1988, Airmaster has grown to a network of 17 branches across Australia and New Zealand. Our holistic approach to building services leverages advanced data-driven virtualisation to revolutionise how we work, delivering enhanced productivity and continuous service. This integrated model offers a more cost-effective solution than traditional methods, providing our clients with innovative, always-on support tailored to their needs.The RoleWe are seeking a Service Administrator to support our Service, Controls and Projects teams with managing the branch administrative activities.Key ResponsibilitiesReception duties, accepting deliveries and booking couriers.Order office supplies and amenities.Book staff functions and meetings.Produce documents such as induction folders, site logbooks as required for compliance of sites or audit requirements.Arranging Building maintenance of PO's.Manage Inductions for New starters with ordering uniforms, booking online Inductions, booking medicals, Issuing of PPE equipment, lockout kits, first aid kits, issuing of company vehicles.Maintain Induction records and review expired records and update.Maintain Fleet vehicle maintenance and documentation.Collating requests, Raise PO's, Invoicing, data entry and answering debtor and creditor enquiries.Raise and Invoice project related Jobs.Follow up on outstanding and committed costs to ensure invoicing can be committed within KPI time frames.Assist other team members and provide backup.Allocate jobs to field staff.Manage and action Compliance inbox.Generation and Distribution of Monthly IMS schedule reports.Minimum RequirementsThe successful candidate will possess the following:Clear written and verbal communication skills, with a pleasant phone manner.Intermediate computer skills in Microsoft Excel and office-based databases.Well-developed interpersonal skills.Be willing to undergo a national police background check.Benefits of Working with AirmasterThe successful candidate will enjoy the benefits of working with a high performing and progressive company who enjoy an enviable reputation in the industry. We offer a fun and progressive working environment with employee benefits that include discounted health insurance, EAP and a social club. You will also receive a competitive remuneration package commensurate with your skills and experience.We pride ourselves on finding good people who deliver quality and share a common goal. If you wish to become a valued member of the Airmaster team, please click APPLY NOW to send in a resume and cover letter.No agencies please.
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