Queensland Health (Organisation site ( http://www.health.qld.gov.au/ ) )
Fortitude Valley
Join the Digital Governance and Policy team on a Fixed term temporary full-time basis for 4 months. You will provide high-level, confidential and client-focussed executive support and advice in the management of secretariat functions for the Executive level forums, advisory committees and Boards, as relevant, to ensure that these high-level groups operate in the most effective way possible.
The Senior Secretariat Services Officer will be responsible for providing secretariat services to eHealth Queensland sponsored Executive Committees, subcommittees or other forums by preparing submissions and briefing papers for meetings, provide guidance and support on the implementation of secretariat policies, procedures and templates.
In addition to this, you will be responsible for:
Preparing, maintaining and disseminating high quality documentation and other relevant information for the support committee(s) including minutes, actions and decisions and provide ongoing advice through the provision of project plans, status reports, issues logs and completion reports, ensuring the retention of appropriate records.
Using high level judgement and communication skills, guide and inform senior management and stakeholders as to meeting and governance parameters, outcomes and decisions.
Developing positive, collaborative working relationships with Queensland Health senior management and support staff across Queensland Health.
Developing and managing stakeholder relationships including senior management and support staff, initiating and facilitating open communication and disseminating business information.
Analysing secretariat policies, procedures and templates, identify alternative approaches to improve work practices and implement changes to increase acceptance and stakeholder capability to comply with and adopt ICT Governance processes and relevant Terms of Reference.
Positively contributing to the working environment within the Policy and Governance Services team including contribution to continuous improvement, a collaborative culture and an achievement focussed team that accomplishes unit and organisational objectives.
Are you right for this role?
Skills
• Advanced Microsoft Office Suite.
• Excellent communication and interpersonal skills with a diplomatic approach and the ability to liaise and relate to a wide range of
stakeholders including senior and executive stakeholders.
• Advanced time management and work prioritisation skills.
Knowledge
• ICT Governance
• General knowledge of project management methodology and gateway assurance
• Previous Executive support to Senior Management - will be highly regarded.
• Experience working within either the Government or Health sectors.
About Unit Program - eHealth Queensland:
eHealth Queensland is one of the largest Information Communication Technology operations in the state. It is responsible for ensuring the smooth operation of information systems and technologies so that Queensland Health employees and health providers have access to information that supports the delivery of health care.
Benefits of working with eHealth Queensland:
By joining eHealth Queensland you will work within a fast-paced, challenging and supportive environment where every employee plays a critical role in our ongoing success.
You will enjoy a variety of benefits, including:
Competitive salary + generous superannuation and leave loading
Flexible working arrangements
Career training and development
To apply for this exciting opportunity, submit your resume and a one page cover letter online today.
Further information We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( https://www.forgov.qld.gov.au/humanrights ) and diversity ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ) .
Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis (temporary; full time or part time).
Documents Before applying for this vacancy please ensure you read the documents below.
QH Information for Applicants Sept 23 (PDF, 939KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36702340&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=39B91843385BF58FFCA5B59F10C1BC25 )
Application Kit
AO5 Senior Secretariat Services Officer RD (PDF, 236KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36703167&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=537121660D9FAE562DD48F7A8AA5ED2D )
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Inclusion and diversity We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( https://www.forgov.qld.gov.au/humanrights ) and diversity ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ) , including making any reasonable adjustments to support you through the recruitment process.
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