Senior School Administrative Support Officer/ Teaching and Learning Support OfficerJob posted: 01/11/2024Job type: Full time / From 28/01/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Education and TrainingReference: 1443780Location ProfileGladstone Park is a single campus, co-educational Year 7 to 12 College of almost 1550 students that serves a large residential community in the North Western suburbs of Melbourne. We have a culturally diverse enrolment. The school operates using a Sub-School model with Junior School years 7 - 8; Middle School years 9 - 10 and Senior School years 11 - 12. Currently more than 30 primary schools provide students for entry at Year 7.Gladstone Park offers a unique Language Immersion program using the CLIL (Content Learning in Language methodology), where students are taught Maths, History and Geography in Italian by CLIL trained teachers. The school provides a significant extra-curricular and enrichment program including a large instrumental program and school bands; debating; drama and musical productions and a large House competition program.The College has a warm and friendly atmosphere. Gladstone Park is a traditional school with traditional values, the key value being respect.Selection CriteriaSC1 Detail-oriented with excellent time management, planning and organisational skills.SC2 Calm, confident, diplomatic, and positive approach to working with students, and collaborating with staff and others.SC3 Good record keeping, spreadsheet and other database maintenance skills, and the ability to quickly adapt to internet-based software applications.SC4 Comfortable working independently and collaboratively.SC5 Demonstrated commitment to professional learning and growth for both self and others.RoleThe Senior School Administrative Support Officer/ Teaching and Learning Support Officer role at Gladstone Park Secondary College will provide support with the daily work and planning for the Senior Sub School to enable them to serve the school community. The role is multifaceted, working directly with key stakeholders of the Gladstone Park SC Community.Attendance requirement for this position is full time (38 hours per week) Monday – Friday 8:00am – 4:06pm. Any attendance required at meetings outside these hours will be subject to the college's Time in Lieu policy.ResponsibilitiesTo provide administrative and keyboard duties in support of the Sub School administration, and logistical support in the preparation of all Sub School processes and events. In addition to this, the role involves supporting the Teaching and Learning Team. All duties will be under the guidance from the Assistant Principal.Administrative tasks below (but not limited to):Senior School Administrative Support OfficerGreeting students and visitors on entry to the Sub School.Provide support to students who present at the Sub School.Actively supervise students in the Senior School Study Centre including while they undertake assessments and prioritise coordination of supports if required.Use Compass Student Management System to maintain accurate and timely records for students.Data entry and word processing using DE and third-party applications including Microsoft Excel and Word, including mail merge and database management.Maintain a diary to ensure there is an awareness of all events and meetings that pertain to the Sub School.Manage and maintain the Sub School noticeboard.Administer late, uniform, and early leaver's passes, absences, and medical certificates and study room attendance for the Senior School student population.Undertake regular uniform checks of students and relevant follow through including logging detentions on Compass.Screen and route telephone calls, take and distribute telephone messages.Follow up / record keeping with parents and others re enrolment and other information.Prepare correspondence, meeting agendas, documents and data as required.Assist in information dissemination to the Senior School and wider school community population such as student notices.Participate in team and planning meetings and take meeting minutes when required.Confidential filing as required.Assist in the organisation of Senior School events and activities including budgets scheduling, venue booking and award certificate production.Update student change of details as required.Provide coordinators with absence and lateness reports.Accurately record and update student absence details using Compass if advised by a Yr. level Co-ordinator.Liaise with the coordinators to provide students with detention notices in a timely manner.Provide a range of administrative, research and support duties to the Senior School team.Maintain student files located in the Sub School office including enrolment, attendance, and analysis and reporting of student data as required.Liaise with the School Enrolment Officer to ensure that all student information is correct and up to date.Provide a range of administrative support for leaders of Curriculum, Data, Professional Development and Instruction Model, including, but not limited to school surveys, tracking PD hours and staff attendance at internal PD, administering and tracking PAT tests.Always maintain a high level of confidentiality.Contacting parents as required by the coordinators.Provide first aid to students who present to the Senior School Office for assistance.Other duties as directed by the Senior School Principal.Maintain professional representation of the College.Teaching and Learning Support OfficerProvide a range of administrative support for leaders of Teaching and Learning, including but not limited to:Coordinate with Senior School Principal, Program Manager and Exam supervisor to organise, prepare and coordinate internal and external exams so they run smoothly.Assist with data gathering, entry, retrieval and management for:surveys of students, staff and parentsstudent learning and wellbeingprofessional learningVCE compliance and accurate VCE enrolmentsVASS assistance as requiredWho May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentThe Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment.All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
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