Senior School Administration Assistant (Ed Support Level 1-Range 2)

Job posted: 15/04/2024
Job type: Full time / From 06/05/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1410935
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2   Demonstrated capacity to work and collaborate with others in a team environment.
SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role We are seeking a highly organised and proactive Administrative Assistant to join our team at Auburn High School, specifically assigned to support the administrative needs of our senior school in our new school building, which will primarily house our Year 11-12 cohort. The successful candidate will play a crucial role in ensuring the smooth operation of administrative functions. Training will be provided to support you in this role. The position offers regular hours from 8:00 am to 4:06 pm, Monday to Friday.
Key Responsibilities:
1. Provide administrative support to our new school building opening in Term 2 2024
· Assisting with booking camps/excursions/activities
· Printing student awards and certificates
· Setting up and supporting the running of exams including liaising with exam coordinator and exam supervisors and co ordinating year 11-12 examinations
· Maintain accurate senior school attendance records and producing fortnightly reports for Year Level Leaders.
· Provide admin support to the principal class and teaching, focussing on the needs of our student cohort in the new building.
2. Manage sub-school reception within the new building, ensuring a professional and welcoming environment for all visitors.
3. Provide administrative support to the principal class and teaching staff, focusing on the needs of our student cohort in the new building.
4. Assist the Career and Pathways Manager with career-related administration and events, such as Work Experience and VET programs, and events onsite.
5. Assist with VASS administration, including data entry, document distribution, and maintaining accuracy of records.
6. First Aid as required.
7. Undertake additional duties as assigned by the Principal or Business Manager.
Qualifications and Skills:
Previous experience in an administrative support role, preferably within an educational setting. Proficiency in Microsoft Office Suite and experience with school management software (e.g., CASES21, Compass, VASS) is highly desirable but not essential. Strong organisational and time management skills, with the ability to prioritise tasks effectively. Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders. Attention to detail and accuracy in data entry and record keeping. Ability to work independently and collaboratively Flexibility and adaptability to handle multiple tasks and deadlines. A positive attitude and a commitment to providing excellent customer service to all stakeholders. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Auburn High School¿s vision is underpinned by the motto `Thinking Beyond¿ with the vital aim of aspirational and achieving high-quality student outcomes. Our values - DARE - are represented by Diversity, Aspiration, Respect, and Excellence and are lived, seen and heard each day as students and staff interact and collaborate proactively. These values are also rewarded and acknowledged in assemblies, house events, extra-curricular offerings. There is a burgeoning House system in place, and our embedded student voice and agency program enriches classroom practice. Surveys, teach the teacher sessions, and student forums provide feedback on classroom learning to teachers who then enrich their practice to maximise student outcomes. Auburn High School focuses on excellence across all areas, including a broad range of Arts, Technology, STEM, HPE and Instrumental music. A wide range of sports and extracurricular activities are offered, providing leadership opportunities for students awarding recognition.
Auburn High School offers a unique academic and extra-curricular program that caters for a culturally and linguistically diverse student population. The school has an excellent reputation in the community as a welcoming and high-performing government school. The school has an SFO of 0.19 and an SFOE of 0.14, considered a very high socio-economic demographic. The current student population is around 720, with enrolments projected to reach 900 in the next five years.
The unique school program is structured around several specialised programs that complement the Victorian Curriculum. Year 7 ¿ 9 students have access to SEAL, French Bi-National or French Language Immersion programs. Year 10 ¿ 12 students may select from VCE, VM, and the International Baccalaureate Diploma Program. Not only are their individual pathways for students, but these programs also provide opportunities for staff professional development.
Auburn High School is the only Victorian government secondary school offering a bi-national French program. The French program is internationally recognised and offers students a creative, dynamic, and modern approach to language learning. The program has been designed to meet the requirements of both the Victorian and French governments (i.e., it meets the Victorian Curriculum requirements) and the French instruction officielles (aefe). The depth of our school culture is also added to by our international student program. Over 60 students choose our school and play a significant role in broadening local students¿ perspectives.
The teaching teams at Auburn High School operate in a collaborative team environment where high expectations exist. Each year level has an Auburn Learner Quality (ALQ) that guides teachers and students in their work. Combined these ALQ¿s prepare the students for their senior years of learning and provide themes for all activities in the broad curricular and extracurricular offering.
Each lesson is purposefully designed using Marzano¿s instructional model (GANAG), underpinned by high-yield teaching strategies to improve learning. All staff work collaboratively in teams to develop and review the curriculum, develop assessment tasks, collect data, and measure student progress. Staff observations form part of our professional learning and share practices in staff forums. Staff collaboration and the development of Teacher Collective efficacy are integral to building an inclusive culture at the school.
Auburn High School is well-connected to its school community and is a school of choice for families and staff. Teaching and support staff who align with our values, are passionate about education and who are committed to high expectations are welcome to join our team. As a collective we are entering an exciting phase of the school¿s history with a new strategic plan (2024-2027) to guide further enhancement of our current programs. Student outcomes, staff development, and student and staff school experience drive our strategy, and we encourage our whole community to be part of Auburn High¿s success.
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