Job Category: Program & Project Management ABOUT US
Moira Shire Council is an innovative and progressive local government organisation committed to serving the needs of communities across a large regional shire located on the Murray River almost 3 hours north of Melbourne. Extending from the iconic Barmah Forest along the Murray River our region includes four major towns - Cobram, Numurkah, Nathalia and Yarrawonga, one of Victoria's most popular holiday destinations. The area's warm Mediterranean climate, appealing natural environment and location means Moira is home to agricultural, horticultural, viticultural and tourism operations. Such attractions include wineries, historic homesteads, galleries, craft shops, licensed clubs, water sports, fishing, beaches, forests, lakes, rivers and wetlands. We are a team of diverse individuals who enjoy many lifestyle benefits of working for Moira Shire Council. Some of these benefits include: A family-friendly workplace that lives by our values of Respect, Integrity, Accountability, Honesty, and Teamwork 16 weeks paid parental leave for the primary caregiver and 6 weeks for the non-primary caregiver. Access to annual flu shots. Annual skin checks. Onsite physiotherapist and wellbeing professional. Opportunity to salary package. Opportunity for flexible work arrangements. Out of hours Social Club. Soup days to raise money for charity! Can and soft-plastic collection. The ability to make a tangible difference to your community. So much more...
Moira Shire Council is an Equal Opportunity Employer offering flexible work arrangements for employees in a family-friendly work place.
Moira promotes a workplace that actively seeks to include, welcome and value the contributions of all people and encourages people with a disability, Aboriginal Australians, young people and people from culturally diverse backgrounds to apply.
Job Description The Senior Project Manager - Major Projects (2 year contract) will be responsible for: Teamwork
Facilitate and coordinate the project team to achieve key milestones, ensuring alignment with project scope and objectives. Foster a positive team culture by promoting engagement, accountability, and collaboration with stakeholders. Facilitate project team capacity through coaching, feedback, and conflict resolution, while mentoring Junior Project Managers. Attend meetings as requested and support project delivery through effective planning and management.
Communication and Stakeholder Management
Maintain effective communication and negotiation with customers and stakeholders, ensuring timely resolution of issues and strong customer focus. Develop and sustain professional relationships with key stakeholders to facilitate the planning, approval, and delivery of projects. Coordinate stakeholder reviews of plans and proposals, ensuring a unified response to design consultants and managing engagement during the construction phase. Provide accurate, well-researched, and timely written responses and reports tailored to the audience's needs, while consulting with relevant departments and authorities.
Occupation Health and Safety – Quality Management
Implement Council policies and procedures, ensuring compliance with OH&S, EEO, workplace harassment prevention, and the Code of Conduct. Manage projects in accordance with quality standards, while establishing governance, resource allocation, and reporting processes in line with the Council's PMF. Facilitate contractors and project activities, ensuring adherence to OH&S, Environmental, and Quality standards, including conducting regular site visits and maintaining proper documentation. Maintain comprehensive records for reporting purposes, including post-implementation reviews, to ensure expected outcomes are achieved and documented. Identify project interdependencies, leveraging resources to maximise efficiencies and align with organisational deliverables. Develop and maintain comprehensive risk registers, collaborating with subject matter experts to establish critical paths, cost estimates, and project scopes. Address and manage critical risks, contingency plans, and project impact measures, ensuring governance and compliance within the Council's corporate risk framework. Facilitate contractor inductions to ensure adherence to safety and risk management policies, actively contributing to minimising Council's risks in line with the Risk Management Strategy.
Budget Management
Manage and deliver projects with budgets ranging from $3 to $30 million, ensuring cost-effectiveness and efficiency. Provide accurate financial documentation and regular updates on project progress and budget status. Monitor project expenditure closely, advising supervisors of any potential budget variances before they occur.
Project Planning
Support project development and planning within the Capital Delivery Program, including stakeholder management and securing external funding. Provide strategic advice and implement tools for continuous monitoring, evaluation, and improvement of infrastructure projects.
Design Management
Facilitate all stages of design development, ensuring alignment with Council strategies, policies, and specifications through effective management of consultants and collaboration with internal department subject matter experts.
Procurement
Collaborate with subject matter experts and stakeholders to develop specifications and designs for each project, ensuring alignment with project objectives. Develop tender packages and facilitate the procurement process, including quotations for design and project delivery, in coordination with the procurement team. Maintain strict confidentiality to effectively implement Council's negotiation position with contractors and ensure effective procurement outcomes. Ensure adherence to probity standards throughout the procurement process to uphold transparency, fairness, and integrity.
Contracts
Compile and form Contracts for execution. Manage Contracts between Council and 3rd Parties in accordance with the Contract.
Project Execution and Closure
Facilitate minor and major construction projects to ensure compliance with documented specifications, performance criteria, and aesthetic standards. Facilitate designated aspects of project development and implementation for Council's road and community infrastructure projects. Ensure all necessary permits and regulatory requirements are addressed before project commencement. Coordinate project activities to maintain the correct sequence of work and prevent unnecessary rework of assets. Facilitate project work processes efficiently, including task prioritisation, workflow management, and resource allocation. Facilitate project closeout, including the handover of deliverables, and assist in the completion of acquittals and funding requirements as needed.
Other
Although an employee may be appointed to a particular position, Council may ask for duties to be carried out in other areas that are within their range of skills, competence, and training. Moira Shire Council understands and accepts its roles and responsibilities in emergency management operations described in the Emergency Management Act 2013 and it is a core function of Council business. At times the incumbent may be asked to assist in Council's emergency management operations, within reason. Adhere to Defects Liability Period requirements.
For more information please contact - Thomas Lyle - Manager Project Delivery on
03 5871 9222 or email
Tertiary and post graduate qualifications in relevant field (construction, project management, and engineering) and/or extensive experience in commercial and or community infrastructure construction. Highly developed knowledge of budgetary control and processes. Highly developed problem solving and negotiation skills. Highly developed experience in project management and contract management. High quality oral and written communication skills. Extensive experience in scoping and design of municipal infrastructure. Extensive experience in managing projects ranging from 5 to 30 million dollars.
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