Senior Polling Positions - Kimberley

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PERSOLKELLY has recently been appointed as the sole recruitment partner for the Western Australian Electoral Commission and will be working to provide a 10,000 strong workforce, to deliver the next state election in 2025.

We are currently looking for the below roles to assist with the Elections next year:-
Presiding Officer Presiding Officers are appointed by the Returning Officer (RO) to manage personnel, election resources, and the polling place.
This includes ensuring that electoral procedures are followed and supervising staff at the polling location.

After 6 PM, the title of the Presiding Officer changes to Assistant Returning Officer.

Dates - 8th March 2025 and In-person training (Date to be confirmed) (approx.
2 days work - weekend work only) Level - 5 Assistant Presiding Officer Assistant Presiding Officers are appointed to assist the Presiding Officer as needed.
They help manage personnel, election resources, and the polling place, including taking on the role of Substitute Presiding Officer when required.

After 6 PM, they assist the Assistant Returning Officer in overseeing the counting and reconciliation process.

Dates - 8th March 2025 and In-person training (Date to be confirmed) (approx.
2 days work - weekend work only) Level - 3 Declaration Officer The Declaration Officer issues declaration votes on polling day to electors who are not on that district's electoral roll.

Declaration Officers issue declaration votes (absent and provisional votes) either electronically using the Elector Recording System (ERS) computer or manually.
After 6 PM, they will complete the reconciliation of declaration envelopes in accordance with the relevant manuals and training received.
Declaration Officers will also assist with the packing up of election resources, reconciliation of ballot papers.

Dates - 8th March 2025 and In person training (Date to be confirmed) (approx.
2 days work - weekend work only) Level - 1.3 Early Presiding Officer Early Presiding Officers are appointed by the Returning Officer (RO) to manage personnel, election resources, and the polling place.
This includes ensuring that electoral procedures are followed and supervising staff at the polling location.

Polling places may be open for up to 11 days before polling day and also on polling day.

Dates - 24th February until 7th March 2025 (approx.11 days work - weekend & weekday work) Times - 7.00 am - 6.00 pm Level - 5 Early Assistant Presiding Officer Early Assistant Presiding Officers assist the Early Presiding Officer as needed.
They help manage personnel, election resources, and the polling place, including taking on the role of Substitute Early Presiding Officer when required.

After 6 PM on polling day, they assist the Assistant Returning Officer in overseeing the counting and reconciliation operations in accordance with the relevant manuals and training received.

Dates - 24th February until 7th March 2025 (approx.11 days work - weekend & weekday work) Times - 7.00 am - 6.00 pm Level - 3 Early Issuing / Counting Officer The Early Issuing Officer issues ballot papers to electors using the Elector Recording System (ERS) during the polling period.
They also rotate as a ballot box guard and queue controller.
Early Issuing Officers will also assist with the packing up of election resources and the reconciliation and count of ballot papers.

Dates - 24th February until 8th March 2025 (approx.11 days work - weekend & weekday work) Times - 7.30 am - 6.00 pm (24th February - 7th March) and 5 .00 pm - 12.00 am (8th March 2025) Level - 1.3 Assistant Returning Officer Assistant Returning Officers are appointed by the Returning Officer to open ballot boxes, count votes, and tally results at designated counting locations.
They oversee the counting and reconciliation operations in accordance with relevant manuals and the training they have received.

At most polling places, the Presiding Officer and the Assistant Returning Officer will be the same person.
At an early polling place that becomes a polling place on election day, a separate Assistant Returning Officer (ARO) will manage the count of early votes cast during the up to 11-day polling period.

Dates - 8th March 2025 (weekend work only) Times - 5.00 pm - 12.00 am Level - 5 Mobile Presiding Officer The Mobile Presiding Officer manages the operation of mobile polling at aged care facilities, hospitals, locations for homeless individuals, airports and prisons.
This includes supervising staff and make sure procedures are followed.

The Mobile Presiding Officer is appointed by the Returning Officer to manage personnel, election resources, and the polling venue, which involves ensuring adherence to electoral procedures and supervising staff at the polling place.

Dates - Between 23rd February and 8th March 2025 (3 days work - weekends/weekday) Times - Various Level - 5 Mobile Issuing Officer The Mobile Issuing Officer issues ballot papers and assists the Mobile Presiding Officer as needed.
Mobile Officers will issue ordinary in-district ballot papers using a printed electoral roll and out-of-area ballots, known as absent votes, using an ERS computer.
Mobile Officers will also assist with the setup and pack-up of election resources and the reconciliation of ballot papers.

Dates - 23rd February till 8th March 2025 (3 days work - weekends/weekday) Times - Various Level - 1.3 Remote Presiding Officer The Remote Presiding Officer manages the operation of mobile polling at remote locations, including visits to Aboriginal communities at set times.
This includes ensuring that electoral procedures are followed and supervising staff.

The Remote Presiding Officer is appointed by the Returning Officer to manage personnel, election resources, and the polling venue.
This role also involves ensuring adherence to electoral procedures and supervising staff at remote polling locations.

Remote polling is conducted in Aboriginal communities in the following districts: Kalgoorlie, Kimberley, Mid-West, and Pilbara.
Remote Presiding Officers will work with at least one Remote Officer and may visit several facilities on the same day.

Dates - 22nd February until 8th March 2025 (approx.10 days work - weekends/ weekdays) Times - Various Level - 5 Remote Issuing Officer The Remote Issuing Officer issues ballot papers and assists the Remote Presiding Officer as needed.

Remote Officers will issue ordinary in-district ballot papers using a printed electoral roll and out-of-area ballots, known as absent votes, using an ERS computer.
Remote Officers will also assist with the setup and pack-up of election resources and the reconciliation of ballot papers.
Remote polling is conducted in communities in the following districts: Kalgoorlie, Kimberley etc.

Dates - 22nd February till 8th March 2025 (approx.
10 days work - weekend/ weekdays) Level - 1.3 Returning Officer Assistant The Returning Officer Assistant (ROA) is appointed to assist the RO with higher-level duties.
Responsibilities include the receipt and entry of results on polling night, assisting with mobile counts, and supporting the return of materials (RoM) from Presiding Officers.
During the election cycle, an ROA may also help the RO with the close of nominations, the ballot paper draw, and preparing materials for distribution at training sessions (including ballot papers).

Dates - March 2025 (approx.
4 days work - may require weekend and weekday work) Level - 1.3 Returning Officer General Assistant The RO may appoint four Returning Officer General Assistants (ROGA) to assist with the receipt, sorting, and distribution of materials to Presiding Officers, as well as the reconciliation and packing of materials on election night and for three days after polling day.
ROGAs assist at various key stages of the election cycle, including the close of nominations and ballot paper draw, preparing materials for distribution to Presiding Officers, assisting with the return of materials on election night, and sorting, conducting Fresh Scrutiny, packing, and recording returned materials after polling day.

Dates - Between 22nd February and 11th March 2025 (approx.
4 days work - weekends and weekday) Level - 1.1 **PLEASE NOTE - for specific information about pay please visit our website and refer to the appropriate level of the role you are applying for** If you're excited about playing a vital role in the electoral process, apply now! We look forward to welcoming you to join us in making a difference in our community! Please note that you will may contacted directly by the WA Electoral Commission (WAEC) in the first instance if you are shortlisted for this role.
PERSOLKELLY will complete your onboarding if your application is ultimately successful.
Please do not apply for this role if you do not agree to be contacted by the WAEC.
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We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives. We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply. So it's over to you.
If you would like to join our team, please APPLY now. To learn more about working with PERSOLKELLY, we encourage you to visit our website. Follow our LinkedIn page at linkedin.com/company/persolkelly for the latest updates and insights.