Senior Payroll Specialist – Technical Client-Focused Role Supporting the Not-for-Profit Sector (Hybrid Working) Are You Ready to Make a Difference with Your Payroll Expertise? Are you an experienced Payroll Specialist with a passion for client relationships and a drive to make a positive impact? Do you love being detail oriented? Are you skilled in mentoring and training others? Do you share a passion for making a difference with your skill-set? If so, we have a distinctive and rewarding opportunity for you.
About You: You are an experienced Payroll Specialist, who has excellent attention to detail and understanding of the Australian Payroll space. Your written and verbal communication skills are exceptional and you thrive in a fast paced environment managing multiple clients, meeting deadlines, and collaborating with your team. You have strong client-facing experience and leverage that to coordinate and deliver payroll processes, report accurately, and ensure clients are paid on time, every time.
Our clients are all within the Not-for-Profit sector. Understanding their stories and needs will allow you to provide a comprehensive payroll experience, that enables our clients to make a difference in the world. We are passionate about our clients and the impactful work they do, and we are looking for someone who shares in this.
About Us: The Breakthrough Office was founded with a mission to make a difference in the world, providing breakthrough solutions for Not-For-Profits. We do what we do best - Accounting, Governance and Corporate Secretarial, HR and Payroll so that they can focus on what they do best - creating impact and breakthrough in the communities they serve. We adopt a hybrid working model, with our offices based in Melbourne CBD and Central Coast, NSW.
Our Team Philosophy: We work to leave every person and organisation we work with in a stronger position that when we met. This commitment extends to our internal team, fostering an environment of learning, growth, encouragement, and mutual support. Our core values include:
• Continue to Learn • Share the Journey We value continuous learning, mutual encouragement, and strong team connections.
What You Will Do: Payroll & Compliance
Oversee and conduct end-to-end payroll processing, including salary calculations, deductions, and benefits administration. Ensure compliance with Australian tax regulations, superannuation requirements, and other statutory obligations. Manage payroll systems, ensuring data integrity and performing system upgrades when required. Monitor and address payroll discrepancies, providing prompt resolutions. Stay updated on changes in Australian payroll laws and implement updates as necessary. Partner with HR to integrate payroll data for new hires, terminations, and status changes. Work with the finance team to reconcile payroll records with financial accounts. Work and communicate with client contacts responding to complex payroll enquiries, providing accurate and timely responses. Attend client meetings as required. Work with internal and external stakeholders to optimise processes through effective documentation, systemisation and automation. Share your knowledge and learnings through mentoring, leadership and training of other staff members. Reporting
Prepare and submit payroll reports, including taxation and benefits filings, to internal stakeholders and external authorities. Conduct payroll audits to ensure compliance and accuracy. Conduct checking reports and monthly reporting frameworks for clients. Education Bachelors degree in Accounting, HR, Finance or other related field. Specialist payroll certification beneficial but not necessary. Skills & Experience: Minimum of 5 years' experience in multiple client-facing payroll role, ideally within the Not-for-Profit sector. Excellent communication and relationship-building skills. Strong analytical and problem-solving skills. Ability to manage multiple clients and deadlines. High level of empathy and ability to work with diverse stakeholders. Collaborative and independent work capability. Well-organised with strong attention to detail and good time management. Sound ability to interpret complex EBAs and multiple Awards Proficiency in payroll systems such as Employment Hero, Tanda, and Xero. Experience with PowerQuery, automation, and AI technologies, is advantageous Knowledge and experience of NZ Payroll processes, is advantageous. Why Join Us? We are a team of passionate, purpose driven professionals who enjoy working flexibly to make a difference in the world and the NFP sector. We are passionate about our clients and love what we do. If you share this passion and meet the role requirements, we would love to hear from you. At The Breakthrough Office, we believe in supporting each other and our clients to achieve extraordinary outcomes.
To Apply: Please submit your application with a cover letter addressing the role requirements and your desire to work with us and our clients. (Only applicants who apply with an accompanying cover letter will be considered)
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