Phi Finney McDonald is a boutique law firm with offices in Melbourne, Sydney and London.
We specialise in complex and large-scale litigation, with a focus on commercial and shareholder class actions.The firm was established five years ago by senior litigators who previously led the Australian and UK class action litigation practice at one of Australia's largest plaintiff law firms.The firm has a strong commitment to social and environmental justice and is looking for people who want to make the world a better place.Job DescriptionJob DescriptionProvide high level administrative support to two Principal Lawyers and their teams.Provide high level case management support including management of court orders and matter deadlines.File and document management.Coordinate appointments, including all correspondence and logistics.Coaching and mentoring legal assistants.Working with the Operations team to coordinate resources for upcoming deadlines.Monthly billing including reviewing and amending narratives.Prepare & format complex legal documents.Preparation of electronic briefs and sourcing out paper briefs.Electronically filing documents through Court portals.Correspond with counsel, courts and clients.Implement and improve administrative processes for a more efficient workflow.Respond to file management queries including iManage and Aderant.Identify and provide training for lawyers and legal assistants when necessary.Desired Skills and ExperienceSkills and ExperienceCareer-orientated Senior Legal Assistant with over 5 years experience in litigation.Strong understanding of legal procedures and the Australian judicial system (Supreme and Federal Courts).Ability to manage legal documentation and correspondence in strict confidence.Proficient in the use of legal software, including document management and case management systems.Advanced O365 knowledge and skills.Experience with monthly billing.Advanced typing and computer literacy skills.Experience in using Bundledocs (e-brief solution) (not essential).Excellent interpersonal and communication skills.A proactive and collaborative approach, with the ability to work independently and as part of a team.Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.A commitment to maintaining the highest standards of confidentiality and professional conduct.This is a career Senior Legal Assistant role and not suitable for law students.Must have unrestricted working rights in Australia – Australian Citizen or Permanent Resident.QualificationsSenior Legal Assistant certification or relevant diploma or at least 5 years experience in a similar role.CultureWe believe that most people aren't perfect at everything, but that we can all be great at something.
We recruit based on work ethic, individual potential, and cultural fit.We understand each other's strengths and weaknesses, and aim to develop individually and as a team.
We build dynamic, diverse and balanced teams with the right mix of skills and experience to deliver the result while keeping costs down.
Our litigators work across multiple matters simultaneously.We give responsibility to all staff members and support them as they learn through experience.
And as they develop, we encourage our staff to engage with their work and to reflect on how lessons learnt can be applied in different and emerging areas.We have a firm commitment to flexible working arrangements, particularly those with parental or carer responsibilities and those seeking to transition back to full-time work.Your contribution to the firm will be recognised with excellent remuneration, training and development opportunities, and a range of incentives, such as:Flexible work arrangements (hybrid).Work life balance.Access to quality leadership and coaching from exceptional litigators.An innovative environment where your ideas will be heard and supported.Up to 8 days of paid additional leave for Christmas / New Year shut down.Regular social events including monthly firm lunches.How to applyIf this looks like the job for you, please apply now by submitting your resume and a cover letter outlining your suitability.
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