Senior Executive Assistant/Office ManagerPA, EA & Secretarial (Administration & Office Support)
Full time
About the role
Capital Recruit are currently working with this private organisation to recruit an Executive Assistant/Office Manager on a permanent basis. This is a fast-paced environment that requires an individual with high-level administrative and stakeholder engagement skills. This role requires someone who is highly organised with a strong attention to detail, strong communication with excellent written, oral communication, and interpersonal skills, anticipating business needs and managing daily tasks.
Duties Managing the day-to-day operations of the office whilst providing support to the team with contacting purchasersOrganising meetings, maintaining a tidy office, greeting all visitors and guests, answering phones and receiving and distributing mailBooking transport and accommodation, ordering stationery and IT equipment, processing invoices and managing credit card reconciliationsLiaising with contractors and heads of department to ensure tasked jobs are completedData Entry and spreadsheet trackingAny other general administrative duties as reasonably directedSupport a C-Suite Executive with diary and inbox managementManage business schedules, appointments, and communicationsCoordinate and prioritise daily activities, ensuring efficient time management and preparation for meetings, conferences, and travel arrangements.Conduct thorough research, compile data, and prepare reports or presentations as required.Act as a liaison between internal/external stakeholders, demonstrating excellent communication and relationship-building skills.Minute taking for meetings as required; and follow up to ensure timely completion of action items.Monitor and manage administrative tasks.Responsiveness in handling emails, calls, and messages.Consistent completion of tasks, meeting deadlines, and managing priorities. Skills & Experience Prior experience in an Executive Assistant/Office Management position within private or government sectorsExperience building and maintaining stakeholder relationshipsClear and strong communication skills with strong interpersonal skills To apply, hit APPLY NOW as we will be shortlisting for this position in the new year. We are shut down until the 6th of January and will be progressing applications from there. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion. Want to be the first to know about the market, new jobs and who's hiring? Join our closed LinkedIn group here: https://www.linkedin.com/groups/14468027/ How do your skills match this job?Sign in and update your profile to get insights.
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