Senior Executive Assistant

Senior Executive AssistantApply locations Sydney, NSW time type Full time posted on Posted 3 Days Ago time left to apply End Date: February 13, 2025 (26 days left to apply) job requisition id JR103485
Full Time, Permanent RoleProviding EA support to our CEOLocation: Sydney – Hybrid Option to Work 2 days per Week from HomeGreat Salary of $120,600 + Super + NFP Salary Packaging!Make a meaningful difference to the lives of Australians in needLife at Mission Australia When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive.
United by our Christian purpose and values, we stand together with anyone who needs us, for as long as they need us.
Your Opportunity This is a key opportunity to provide strong support and partnership to our CEO.
You will be a vital partner and key contributor to the organisation's success.
This position offers an exciting opportunity to work alongside the CEO to ensure her week is scheduled, planned and prepared for all contingencies.
As a trusted partner and coordinator, the Senior Executive Assistant supports the CEO and also provides mentorship to the Executive assistants, fostering collaboration, and championing professional development.
If you're passionate about making a meaningful impact, thrive on providing strong support in a fast-paced environment, and excel in managing complex priorities with confidence and professionalism, this role is your chance to help drive positive change.
Your key responsibilities will be to:
Strong support to the CEO ensuring at all times she has correct information, schedules and briefs for her scheduleSupport to the efficient running of the office through collaboration, coordination and administrationPrepare meeting briefs for 'meet and greet' requestsCoordinate Executive reporting for review by the CEOCreate agendas, action and decision log, out of session and annual planner for the Executive Committee (ExCom) monthly Executive MeetingsMonitor all inboxes and prepare correspondence to action items.Manage the filing system and various registers such as claims, leave, and signature approvals etcManage the CEO's diary for events and help to conduct reconnaissance for the CEOComplete detailed itineraries for all CEO meetings – including venue details, travel arrangements, pre-meeting briefings, papersAct as VIP host for CEO MA events such as launches, celebrations, etc.Act as a liaison for the Board Chair, regarding travel, meeting requestsDesign, plan and organise various annual internal events such as leadership offsites, Chairman's Dinner, Christmas functions etc.Liaise with government departments, external agencies and other relevant bodies in relation to scheduling for CEOProvide supervision, coaching, subject matter expert support and training for the Executive AssistantsRequirements for Success Tertiary qualifications in business or related discipline or equivalent experienceExtensive experience in providing Executive Assistant support to senior leaders in a similar sized organisationExcellent knowledge and high proficiency, using current office technology, equipment, and computer software packages such as the Microsoft Office SuiteStrong interpersonal skills including excellent written and verbal communication skillsExcellent critical, creative thinking and analytical skills with a high level of attention to detailFlexible and adaptable, able to work in ambiguous situationsAbility to manage multiple priorities, troubleshoot and to meet critical deadlinesBefore starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people.
Our Culture Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.
We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve.
We are committed to creating a diverse and inclusive working environment.
We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible.
So, whoever you are, if you're skilled and actively support our purpose and values, you would be welcome at Mission Australia.
If you live with disability and require support to submit your application, please email ****** or visit our Careers page for additional contact details.
We strongly encourage applications from people who identify as Aboriginal or Torres Strait Islander.
For culturally safe support or assistance with your application, please contact us at ******
Your benefits Rewarding work – every day you know you're making a real differenceNot-for-profit salary packaging, reducing your tax (details via AccessPay )Free external, confidential counselling and access to chaplaincy supportVolunteering opportunitiesOpportunity to purchase additional annual leaveExtra leave including: Mission Australia Thank You Day & Work Anniversary Day offHow to apply Click 'Apply' and send your application today!
As a committed Circle Back Initiative employer, we will respond to your application.
Applications are shortlisted as they are received.
Please apply as soon as possible to be considered.
Thank you About UsSince 1859, we've been standing alongside people in need across Australia, offering real hope that has lasting impact.
Backed by our supporters, churches, partners, and funders, we work together for the long-term wellbeing of anyone who needs us, reflecting our values of respect, compassion, integrity, perseverance and celebration.
We collaborate with people experiencing homelessness or disadvantage to tackle the root causes of their challenges through providing access to safe, affordable homes and innovative, evidence-based support services.
Every day we deliver homelessness crisis and prevention services, provide social and affordable housing, assist struggling families and children, address mental health issues, fight substance dependencies, support people with disability and much more.
Mission Australia believes a person's circumstances shouldn't define their future and that given the right support, everyone can reach their full potential.
That's why we stand together with Australians in need, until they can stand for themselves.

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