Organisation: Department of Treasury and Finance
Occupation: Administration/Secretarial
Reference: VG/1830125
Job posted: 19/11/2024
Closes: 03/12/2024
Classification: VPSG5
Salary Range: $109,730 - $132,764
About us The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.
Group/Division/Branch Economic Growth Victoria (EGV) supports the Commissioner for Economic Growth to undertake a range of work to advance the Government's inclusive economic growth agenda, including undertaking research and inquiries commissioned by the Government, engaging with stakeholders, and preparing advice.
About the role The Executive Assistant to the Commissioner plays a key role in providing high-level, confidential administrative support, including managing the Commissioner's diary, meetings, emails, and travel arrangements. The position involves the efficient processing and proofreading of written advice and briefs, ensuring accuracy and timeliness. Additionally, the role includes overseeing and improving administrative processes for the Division, leading the EA cohort, and managing key systems such as HPE Content Manager, Fincloud, and GIPS. The EA will also coordinate HR onboarding and offboarding processes and contribute to the preparation and logistics of meetings, functions, and projects under the Commissioner's responsibility.
In addition to providing direct support to the Commissioner, the EA will provide leadership and mentorship to other EAs in the work group, fostering a positive work environment and ensuring alignment with departmental processes. The role involves maintaining office supplies, managing financial records and budgets, and overseeing the performance and leave roster for the EA team. The position requires collaboration with the Senior Executive Group EAs and stakeholders across Ministerial Offices, line agencies, and external clients to support the successful implementation of departmental initiatives and projects.
About you We are seeking applications from candidates with demonstrable experience in:
Planning, Organising, and InitiativeCollaboration, Communication, and Relationship BuildingGovernment Knowledge and Decision-MakingIntegrity, Judgement, and Commitment to ExcellenceFlexibility, Adaptability, and Continuous ImprovementAbout our culture We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.
The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.
How to apply VPS employees and other JSE-eligible applicants are encouraged to apply on the Jobs & Skills Exchange (JSE) jobs board. If during the recruitment process, you are identified as the preferred candidate for this role, you will be required to seek approval from your manager and Executive Director to undertake this role as a secondment.
For more information about the position and key selection criteria, please refer to the position description. If you have specific questions regarding the role, please contact Grace at ******.
To apply, select the 'Apply Now' button and provide a copy of your resume and cover letter summarising your skills and relevant experience. Applications close at midnight, 3 December, 2024.
Covid-19 Vaccination
DTF is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients. To support this, DTF has a COVID-19 Vaccination policy which strongly recommends all DTF employees be fully vaccinated.
To apply for this role, you will be redirected to the Department of Treasury and Finance job application system.
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