Job description
Agency: NT Police
Work unit: Office of the Commissioner
Job title: Senior Executive Assistant
Designation: Administrative Officer 5
Job type: Full time
Duration: Ongoing
Salary: $88,297 - $92,687
Location: Darwin
Position number: 47117
RTF: 310004
Closing: 27/11/2024
Contact officer: Tracey Gregory at ****** About the agency: https://pfes.nt.gov.au/police Apply online: https://jobs.nt.gov.au/Home/JobDetails?rtfId=310004 APPLICATIONS MUST INCLUDE: A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS.
Information for applicants: The NTPS values diversity and encourages people from all diversity groups to apply for vacancies.
Accommodations for people with disabilities are available.
If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.
Aboriginal applicants will be granted priority consideration for this vacancy.
Primary objective: The Senior Executive Assistant is responsible for providing high-level administrative support to the Deputy CEO Corporate, ensuring all administrative duties are undertaken in a timely and professional manner.
Key duties and responsibilities: Ensure a professional and efficient approach to the management of services to Executive at all times.Provide secretarial and administrative support, including quality control of a variety of correspondence (often confidential and sensitive), maintaining records, initiating follow-up action to ensure that deadlines are met, drafting correspondence, filing, screening telephone calls and visitors, scheduling appointments and meetings, preparing and distributing publications, and making travel arrangements.Carry out projects, research issues, and provide other assistance to Executive as required.Organise conferences and meetings, including coordination and preparation of relevant papers, materials, minutes, transcribing, audio-visual requirements, and catering.Selection criteria: Essential: Proven effective administrative and secretarial skills at the executive level, including the ability to discern sensitive matters, and respect and adhere to the requirements of confidentiality, impartiality, and integrity.Demonstrated high-level interpersonal, oral, and written communication skills, including with Executive staff.Proven ability to participate as part of a team and work cooperatively with senior management, staff members, and peers in achieving divisional objectives.Demonstrated organisational skills of a high order, including an ability to work under pressure and complete tasks within required time frames, work independently and flexibly, be self-motivated, exercise initiative, and attend to detail.Experience in office procedures and systems including relevant experience in word processing/database/spreadsheet and computer systems pertaining to the position with a high standard of keyboard/typing skills and proficiency in the use of a Dictaphone and transcription.Desirable: Experience with standard format of correspondence (i.e.
letters, Ministerials, Cabinet Submissions).Experience with Hewlett Packard Records Manager (HPRM) and Travel Request Information Processing System (TRIPS) or similar systems.NT Drivers Licence is preferred but not essential.Further Information: The successful applicant must consent to a check by Police of criminal records and intelligence data to confirm they have no significant criminal history record.
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