Title: Senior Executive Assistant
Location: Brisbane, CA
About Us:
Vera Therapeutics (Nasdaq: VERA) is a late-stage biotechnology company focused on developing treatments for serious immunological diseases. Vera's mission is to advance treatments that target the source of immunologic diseases in order to change the standard of care for patients.
Position Summary:
As the Senior Executive Assistant, you will utilize your exceptional organizational and communication skills to provide strategic support to our Chief Operating Officer (COO) and other executives as identified. Responsibilities include scheduling meetings across complex calendars, coordinating travel, contact management, meeting minutes and action items as needed, and various projects. The ideal candidate is an adaptable team player who can manage several tasks and projects independently while partnering with executives and the admin team to ensure smooth executive operations.
Responsibilities:
Expertly manage and prioritize the COO's (and other identified leaders) calendars, focusing on productivity, urgency, and stakeholder needs. Arrange comprehensive travel plans and coordinate high-profile events and meetings for COO and other executives. Act as gatekeeper by screening and prioritizing communications and managing access to the COO. Effectively communicate and partner with various internal and external stakeholders, ensuring smooth collaboration and coordination. Assist in development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.). Prepare and submit expense reports and manage purchase requisitions according to company policies and procedures. Design and implement office policies and procedures as needed. Analyze and monitor internal processes and suggest/implement procedural and policy changes to improve operational efficiency. Partner with Human Resources with various employee experience projects and programs. Assist with special projects and ad-hoc assignments and programs as requested. Qualifications:
7-10 years of EA experience; 3+ years of experience supporting C-Level Executives strongly preferred. Bachelor's degree preferred. Calendar management, meeting organization and heavy travel coordination experience. Proficiency with MS Office (e.g. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, DocuSign, Zoom, and Slack. Excellent at prioritizing and executing multiple projects/tasks with tight deadlines while being solution oriented. Proven expertise in written and verbal communication, demonstrating strategic, professional, creative and succinct communication. Pro-active self-starter able to work independently, effectively problem solve and prioritize work, anticipating needs of senior leadership. Highly collaborative and able to work effectively with multiple stakeholders. High level of maturity, and ability to exercise good judgement, discretion and confidentiality in all tasks. Able to remain organized and focused in a fast-paced, high performance startup environment. Biotech experience preferred. #J-18808-Ljbffr
