Senior Executive Assistant

Queensland Building and Construction Commission (Organisation site ( http://www.qbcc.qld.gov.au/Pages/default.aspx ) )
West End
The QBCC is a statutory body and is part of the portfolio of the Minister for the Department of Housing, Local Government, Planning and Public Works. QBCC supports the growing Queensland community through our contribution to a thriving and resilient building and construction industry that supports sustainable social, environmental and economic outcomes for the state.QBCC's regulatory purpose is to reduce risk in the building and construction industry, offer protection from harm, and encourage innovative industry responses to current and emerging challenges.
Provide high-quality confidential administrative and executive support to the Senior Executive and committees associated with the Division. Liaise with senior management, representatives of business units within the organisation and other government agencies to ensure the provision of high-quality administrative support functions. The aim of this role is to:
Coordinate the daily business of the Senior Executive by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the strategic activities of the Senior Executive. Support division Directors with administrative requirements as needed. Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the Senior Executive, including redirection of enquiries to appropriate personnel. Maintain confidence and protect the professional integrity of the Senior Executive by keeping organisational and personal information confidential. Communicate and liaise with Senior Executives from public to private organisations on a wide range of issues, respect confidentiality and maintain effective working relationships. Manage the flow of incoming/outgoing correspondence for the Senior Executive, prepare draft correspondence from the Senior Executive, whilst also being required at times to assist the whole of the organisation correspondence coordination or preparation of specific correspondence. Coordinate documentation and processes to support the Division human resource administration, procurement administration, financial administration and reporting. Coordinate meetings for the Senior Executive including attendees, organising pre-briefs where required and preparation of meeting minutes. Coordinate regular division meetings, including rescheduling, preparation of meeting minutes, updating documents and maintaining division corporate calendar for relevant committees. Provide historical reference by developing and utilising filing and retrieval systems and ensuring maintenance. Continually review duties and operations to ensure optimal efficiency in the role. How to Apply: To apply for this opportunity, please submit your resume and a statement of suitability (maximum of 2 pages) outlining your skills and experience relevant to this role.
Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( https://www.forgov.qld.gov.au/humanrights ) and diversity ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ) .
Applications may be used to employ applicants in identical or similar vacancies for a period of up to 12 months from the closing date of this vacancy
DocumentsBefore applying for this vacancy please ensure you read the documents below.
QBCC Information for Applicants - June 2024 (PDF, 950KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36680939&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=99959ABD89FC0E16F06DD7C5E2530629 )
Information Package for Applicants

QBCC Position Description AO5 Senior Executive Assistant (PDF, 602KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36689967&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=ACE3A97135E0DF6936A9739D6500C493 )
Role Description

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