Senior Document Controller 12-month fixed-term positionCollaborative Team: Collaborate with key stakeholdersGrowth Opportunities: Enhance your skills V/Line's purpose is to connect Victorians through safe, reliable, and accessible transport.
We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.V/Line is experiencing significant growth and we're delivering more services, more trains, cheaper fares, and huge projects.
With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver.
You could be one of our 2700 committed team members who are up to the challenge.About the roleAs the Senior Document Controller, you will play a key role in contributing to the success of V/Line's Business Information Solutions division.
Reporting to the Information Governance Manager, you will be responsible for supporting the business-as-usual administration of V/Line's policy and procedure database and enhancing the management of these documents.Key Accountabilities include: Collaborate with stakeholders across the organisation and the Information Governance Team to ensure all documents meet compliance standards and are effectively maintained.Gain proficiency with the V/Line controlled document platform and standards, ensuring documents are in the correct formatting and presentation.Oversee the entire document lifecycle, including uploading, revising, approving, withdrawing, and archiving documents.Ensure the document control system operates efficiently, maintaining high standards of quality and data integrity.Provide high-quality document control services to enhance organisational efficiency.Review compliance with document control policies and suggest improvements to enhance system effectiveness.
About youThis role is ideal for someone with roughly three years of experience in document control.
You will leverage your relevant experience to support the Information Governance Team's business-as-usual requirements and actively contribute to team projects and initiatives as needed.Our ideal candidate will possess the following: You have a background in a document control or document management role, ideally within a government setting, and a qualification in Business Administration or Document Management is a plus.You pay close attention to detail and understand industry terminology.You communicate clearly and effectively, value confidentiality, and work well with stakeholders.You manage your time well, plan and prioritise tasks efficiently, and can work both independently and as part of a team.You are proficient in MS Word, Excel, and PowerPoint, and familiarity with ISO 9001 Quality Management Systems is beneficial.Demonstrated alignment with V/Line's values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.
In addition to free myki travel, we offer: Community impact – Make a genuine difference.
Work in a role that connects Victorians, every day.Huge potential – We're transforming, and you can too.
Be a change maker, recognised for your contribution and creativity.Dynamic environment – V/Line operates in a constantly changing space.
Join a fast-paced and exciting organisation.Collaborative team – You'll be part of a broader supportive team.
Surround yourself with talented, passionate peers.Flexible working – We support flexible working.
Work in a way that supports you to thrive in your role.
How to Apply Please use the 'Apply' button to submit your application, including a current resume.The recruitment and selection process may include aptitude assessments, behavioural and/or technical interviews and employment references.Successful applicants will be required to undergo pre-employment screening including, probity (police) checks, medical assessment, and Australian entitlement to work.
Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment.V/Line is an equal opportunity employer.
We are committed to providing an environment of mutual respect and we welcome applicants from any background.
We value diversity and are continuously working towards creating a flexible and inclusive environment that is representative of the Victorian community.Applications close: October 17, 2024.
