PA, EA & Secretarial (Administration & Office Support)
Join the peak professional body for infectious diseases and microbiology in the Asia-Pacific region. Work remotely (Melbourne preferred but Sydney applications will be considered) F/T Work with a small dynamic team that thrives on collaboration and shared success. Our work encompasses membership, events, communications, and advocacy. Stand-alone role reporting to the CEO We are seeking a proactive Senior Administrator to support the CEO, Board, and special interest groups. This role ensures organisational efficiency, allowing the CEO to focus on strategic leadership with broad impact across secretariat-wide activities.
Key responsibilities: Provide administrative support to the CEO, including managing calendars, communications, emails, meetings, travel, and document preparation. Coordinate Board and Committee meetings, support Board members, manage agendas and minutes, and handle post-meeting tasks Support governance, reporting, and communication with agencies and service providers. Triaging ASID's email accounts and directing correspondence. Support special interest groups (SIGs) including meeting and agenda coordination, managing communications, preparing minutes and meeting outcomes. Support educational webinars and managing virtual meetings and links. Support virtual meeting downloads, editing, and uploading recordings for member access and sharing. Lead best practice across SharePoint and other internal systems including electronic filing and version control. Maintain efficient and up-to-date administrative systems including contract, grant and insurance registers. Assisting in supporting other ASID activity including events. After hours work and travel as required. Key Attributes: The ideal candidate for this role should possess the following attributes:
Experience in a C-suite support role and liaising with Board of Directors. Experience across membership organisations, event management and supporting educational programs e.g. webinars. Strong organisational skills and ability to manage multiple priorities. Attention to detail in scheduling, reporting, and documentation. Proactive and solution-oriented approach. High level of professionalism and discretion. Technologically savvy with an intermediate - advanced proficiency in Microsoft Office - Word, Excel and PowerPoint. Proficiency in Microsoft Office Suite, SharePoint and virtual meeting tools. ASID offers: A Collaborative and dynamic work environment Working remotely as well as engaging at F2F meetings Option to Salary Package Additional leave over Xmas Occasional travel will be required.
You must be an Australian permanent resident.
To apply Submit your cover letter addressing relevant experience per the role responsibilities and key attributes, to . For any inquiries, please contact ASID via the same email address. Applications close Friday 15 November.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? What's your expected annual base salary? How much notice are you required to give your current employer? How many years' experience do you have as an executive assistant? To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
What can I earn as an Administration Officer
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