Newcastle, Newcastle, Maitland & Hunter NSWOffice Management (Administration & Office Support)One of Australia's largest employee-owned environmental & social consultanciesWork collaboratively in a national team delivering business outcomes across AustraliaAdditional Benefit of a #ME Day (paid day off once a month)About UmweltWith over three decades of experience and nine locations nationwide, we are a team of vibrant professionals collaborating with clients across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and urban development. We provide fully integrated environmental and social assessment and management services including concept and feasibility, technical assessment, consultation, approvals, delivery, operations, and decommissioning.This position is vital to the seamless operation of our business, providing essential administrative support across multiple departments. This position is integral in assisting the National Administration Manager by offering crucial support across various sectors, services, and business functions, enhancing communication, and maintaining organisational systems. The role will primarily focus on collaborating with administrative staff to prioritise and meet corporate needs, as well as coordinating the day-to-day functions and amenities of our Newcastle office spaces.Key Responsibilities:Delegating, or being delegated, tasks within the administration team, ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes. Work collaboratively with the Project Delivery Principal on the prioritisation of project delivery tasks to ensure business needs are being met.Coordinating and managing office duties, including, but not limited to, answering and routing phones, responding to emails in a timely manner, data entry for timesheets and expenses across business as required.Oversee day-to-day office functions and amenity, ensuring that office supplies are stocked, equipment is maintained, and facilities are in good working order for the Newcastle office, including backfilling in times of absence or leave for other national offices that have dedicated admin support by providing first point of contact for any requests. Foster a positive office culture through being point of contact for organising in-office events in conjunction with the Marketing team.Address day-to-day queries and questions in relation to administration across the business. Working with the National Administration Manager, plan for and appropriately resource business needs relating to administration duties nationally during periods of leave.During periods of leave for the National Administration Manager, take on team responsibilities such as approving timesheets and leave requests.Serve as a point of contact for internal and external inquiries, directing them to the appropriate personnel or department.Assisting with special projects, such as process improvements.Coordinate travel arrangements and accommodations for staff and executives when required.When required, undertake word processing tasks, including proofreading, editing, and formatting of a variety of documents from letters and proposals to large, complex, multi-volume reports in accordance with the Umwelt style guide and templates as required in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt's SharePoint system.About You:The successful applicant for this position will be a highly motivated and enthusiastic Senior Administrator experienced in the below areas:Minimum 3+ years of experience in a similar role preferably within a professional services firm.Strong attention to detail with excellent verbal and written communication.Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met.High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities.Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents.Work proactively with the National Administration Manager to develop and implement initiatives to support business-wide administration functions.Advanced skills in Microsoft applications: Word, PowerPoint, Excel, and Outlook.Advanced proficiency in Adobe Acrobat.What We Offer:We care about our people and want to help you grow in your career. As part of our team, you will be offered:ME Days: We provide our staff with up to an extra day of paid leave each month for mental health and wellbeing.Flexible work options to suit your lifestyle.A role with experienced professionals that can mentor you and help you develop your skills.Opportunities to work across the country on different and challenging projects.Opportunities to join Umwelt's Employee Share Plan.A learning and development culture, with different training options and assistance.Wellbeing tools and initiatives and hands-on training.An attractive salary based on your skills and experience.Paid parental leave for both primary and secondary carers.Diversity and InclusionAt Umwelt, we are committed to fostering a workplace that embraces diversity and inclusion. We're all responsible for creating a diverse, inclusive, and accountable culture where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.The Umwelt team are privileged to collaborate closely with Indigenous communities across the nation, and we actively pursue the goals outlined in our Reconciliation Action Plan. We believe that a diverse and inclusive environment not only enriches our workplace culture but also drives innovation and excellence in all that we do. Join us in our mission to create a supportive and equitable workplace where everyone's unique perspectives and contributions are valued.Join the Umwelt TeamIf you believe you meet the criteria for this opportunity, please apply via SEEK. Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience.If you would like additional assistance through the recruitment process, please reach out to our friendly HR team at ****** be eligible for this position you must have legal work rights to work in Australia.
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