Administrative Assistants (Administration & Office Support)Other (Education & Training)Full time$73,986 – $79,594 per year + SuperannuationMelbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus, delivered by teachers with real-world experience and expertise.At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.About the Role:The Senior Administrative Coordinator (HE) role is responsible for providing high quality administrative and services support within the HE Directorate across a broad range of student and academic administrative functions.The position has five principal purposes:To provide advice to stakeholders (course administrators etc) on HE directorate administrative processes;To drive the development of clear and concise operational guidelines for administrators;To assist with the HE administrative implementation requirements of new Melbourne Polytechnic (MP) systems (like changes to student management systems) across the HE Directorate;To support HE directorate administrative requirements pertaining to governance, quality assurance and policy;To provide ad hoc administrative support for programs/courses as directed by the Directorate Administrator HE to support excessive workloads or staff absence.Duties:Reporting to the Directorate Administrator HE, the Senior Administration Coordinator is responsible for supporting improvement to the students' academic journey via the following administrative responsibilities:To provide advice to stakeholders (course administrators, heads of program, managers, support business units etc) on HE directorate administrative processes;To drive the development of clear and concise operational guidelines for administrators;To assist with the HE administrative implementation requirements of new Melbourne Polytechnic (MP) systems (like changes to student management systems) across the HE Directorate;To support HE directorate governance (principally the Higher Education Course Committee (HECC)), quality assurance and policy updates, as directed by the Directorate Administrator HE;To provide ad hoc administrative support for programs/courses as directed by the Directorate Administrator HE to support excessive workloads or staff absence.Minimum Requirements:Appropriate tertiary qualifications and/or extensive experience in a variety of administrative roles that demonstrates the extensive knowledge and ability required to perform the role of a Senior Administration Assistant as per the key responsibilities.Demonstrated highly effective communication (both verbal and written), interpersonal and team skills and a proven ability to work within an environment requiring the use of tact, discretion and maintain confidentiality and with an ability to interact with a diverse range of industries and people.Demonstrated effective time management and problem-solving skills with the ability to be proactive, successfully arrange priorities, working independently and in collaboration with stakeholders.Well-developed presentation and reporting skills with the ability to work on multiple projects at a time and meet deadlines in a fast-paced, high-volume environment.How to Apply:Please submit the following documents for your application to be considered:Current CVCover Letter (Please ensure that you address the Key Selection Criteria outlined in the position description)If you email us, please make sure you put the job title and job number in the subject line.Please note, applications received via email will not be considered - you must apply via the website.Candidates must hold a valid Employee Working with Children Check (WWCC). A lodgement receipt is not a valid alternative; the approval email with the lodgement of a WWCC card number can be accepted.A National Police Check is required for the successful applicant.We will be shortlisting immediately. Don't delay, apply today!Recruitment AgenciesPlease be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.Diversity and InclusionMelbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islander peoples, people with disabilities, people who are LGBTIQ+ and people from culturally diverse backgrounds to apply for this job, with age being no barrier.
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