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At CDPQ:
We value your unique contribution to a world-class team.We give you work that allows you to flourish and excel.We offer opportunities to learn from experts who generously share their knowledge.We are fully invested so that you can fulfil our mission every day.Job Description
Temporary role for 9 months as maternity cover.
Reporting into the Director, Administration, Operations - APAC, your main responsibility is to assist the Head of Portfolio and Asset Management, APAC, and his team based out of Sydney. This position requires the services of a high-level partner, who possesses the expertise to deal with senior company executives, who can collaborate effectively with various business units and who is adept at solving problems before they escalate. You must be self-motivated, reliable and able to use the technology at their disposal to address needs and facilitate their daily work. Main duties include the following:
Proactively provide high-calibre support and anticipate the needs of the Head of Portfolio and Asset Management, APAC;Manage the calendar for the APAC Head of Portfolio and Asset Management and his team (Sydney/Singapore). Must be comfortable handling different time zones in APAC.Meet and greet visitors, build itineraries, coordinate meeting rooms and logistical arrangements.Provide full support in travel management with our travel vendor for team members (flights, hotels cars, visas, etc)Promptly and tactfully respond to enquiries from internal stakeholders, partners and senior executives;Handle confidential and sensitive information with due care and discretion;Ensure submission of expenses incurred on Concur.Process vendor invoices & purchase orders for paying suppliers across Sydney and Singapore offices.Managing authorised signatory requests eg via DocuSign as and when required.Other ad hoc administrative Assistant duties and work as a team with fellow Administrative Assistants to ensure effective management of office administration.Plan & coordinate special projects and events with local business leadership.Key requirements 5 years of experience as an executive assistant;Excellent written English; solid business writing skills;Knowledge of written and spoken French is an advantage;Proven communication skills;Strong interpersonal skills; keen sense of tact and diplomacy;Rigorous and detail- and results-oriented;Effective multitasker with excellent time management and prioritization capabilities;Ability to perform under pressure with little or no supervision;Proficiency in Word, Excel, Outlook and PowerPoint;Self-motivated, outgoing, highly organized, discreet and flexible;Team spirit and ability to work with people at all levels.Feeling that my role is important. Having fun every day. Growing in step with my ambitions. Earning compensation that reflects my contribution. That's the professional experience CDPQ offers!
We carefully review each application and directly contact those selected for an interview.
CDPQ offers equal employment opportunities to everyone. Women, visible/ethnic minorities, Indigenous people and individuals with disabilities are all encouraged to apply. If you're interested in this job and even if your application does not meet all the criteria, do not hesitate to apply or contact us!
CDPQ is also committed to promoting equity, diversity and inclusion as key values and sees them as a source of enrichment and pride for all its employees. Please let us know if you require adopted measures for the recruiting process.
CDPQ represents la Caisse de dépôt et placement du Québec and its subsidiaries.
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