Senior Administration Assistant - Business AdvisoryPosted: 06/01/2025
Closing Date: 07/02/2025
Job Type: Permanent - Full Time
Location: Brisbane
Job Category: Administration and Office
About us Vincents, we see the world from every angle. We are a national professional services firm with deep expertise in Forensic, Tax and Advisory. We have been supporting our clients to explore all aspects of their business and financial affairs for over 35 years. Our shared purpose is to provide our clients with a clear direction when they need it most.
Job DescriptionAbout the role As we continue to grow, we offer an exciting opportunity for a Senior Administrative Assistant to join our Brisbane-based Business Advisory team. In this senior role, you will provide high-level administrative support to our senior leadership, ensuring seamless operational support for our team and exceptional service delivery to our valued clients.
Manage and oversee client onboarding and exit processes, including CRM updates, and preparation of ethical and engagement lettersMaintain client records, ensuring all documentation is accurately filed and up to dateSupport Directors and senior staff with client correspondence, invoicing, and fee preparationAssist with the preparation of financial reports, workpaper compilation, and collation of financial documentsFacilitate the establishment of new entities such as trusts and companiesMaintain company secretarial registers using Corporate Affairs System (CAS)Liaise with the Australian Taxation Office (ATO) and Australian Securities & Investments Commission (ASIC) regarding client mattersCreate and maintain standard templates and processes for use by the wider teamManage general office duties, including document management, filing, scanning, and archivingDesired Skills and ExperienceAbout you Proven experience in a senior administrative role, preferably within a professional services environment or a Chartered Accounting firmAdvanced proficiency in Microsoft Office and excellent computer literacyStrong attention to detail and the ability to manage multiple priorities in a fast-paced environmentExcellent written and verbal communication skillsA proactive, solution-focused mindset with the ability to work autonomously and within a teamA collaborative approach to teamwork, with the ability to build strong relationships with internal and external stakeholdersA genuine passion for providing exceptional support and contributing to the overall success of the teamAbout the Vincents experience Core to our growth and success are our people. Some of the ways in which we support our people include:
Flexible and hybrid working options to support you, your team, and your clientsAn additional day of leave a year – VinDay – to use just for you!A flat leadership structure that has a genuine open door policy alongside a supportive and friendly work environmentSupport with formal accreditations, relevant courses or post graduate studyRegular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate familyA competitive employee referral program to enable our people to be rewarded for introducing talent into our businessA client referral incentive program that rewards our people for the growth of our business.Monthly 1-1s with Partners to create deeper connections between our people and their leadersAn active social committee with a calendar of regular formal and informal eventsWe're committed to building a diverse and inclusive community for everyone at Vincents. Our shared culture is one of high performance that focuses on a "One Vincents" approach and embodies our firm foundations – shared vision, ambition, and enthusiasm.
Vincents is an equal opportunity employer. If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.
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