Permanent/Full-TimeAccess to Councils Variable Working HoursDutiesReporting directly to the Manager – Building Services, the focus of this position is to: Provide efficient and effective secretarial and administrative support to facilitate a high standard of customer service for the Building Services Manager and Team including. Reception function for the Manager – Building Services Responding to incoming calls promptly where possible, or refer appropriately. Support the Building Services Team to ensure the maintenance of high standards of customer service to internal/ external customers and clients. Effectively coordinate the administrative workflows in Building Services to achieved deadlines and meet customer expectations including. Incoming and outgoing correspondence tracking, including overdue correspondence. Arrange meetings/ appointments/ events developing agendas, minute taking and provision of required resources. Including catering where appropriate Develop purchase orders and invoice matching within Council's financial system, to ensure prompt payment for goods and services. Web edit for the Building Services Intranet and Internet pages as required Skills & Experience To be successful in the position, you will be/ possess: Provide efficient and effective secretarial and administrative support to facilitate a high standard of customer service for the Building Services Manager and Team. Effectively coordinate the administrative workflows in Building Services to achieve deadlines and meet customer expectations. Certificate IV in Office Administration/Secretarial Studies or equivalent Demonstrated experience providing administrative support to senior management or a section/unit/team. Demonstrated ability in project/event coordination. Class C Driver's Licence Proof of Australian residency or citizenship About Shoalhaven City Council Shoalhaven City Council is a dynamic organisation serving a large and diverse community; limitless opportunity exists for an exciting and rewarding career. The Shoalhaven is located just 2 hours from Sydney and 2.5 hours from Canberra. The Shoalhaven is home to 104,000 people and comprises of 49 unique towns and villages. It is a place of great natural beauty and offers an enviable lifestyle and positive work-life balance. Benefits We are committed to creating a positive culture and strong team environment, and offer a range of benefits: Generous Leave Entitlements Long Service Leave After 5 Years Remote Working Arrangements Fitness Passport Novated Lease Arrangements Discounted Private Health Insurance Training and Development Programs How to Apply You will be required to submit an online application by attaching your resume (please ensure you submit in Word or PDF format) and respond to questions regarding general information about you. In addition, you will be required to demonstrate how you satisfy the requirements of the position by answering the below questions relevant to the essential criteria as outlined in the job advertisement . For more information on the application process, please visit how to apply on Councils website. At Shoalhaven City Council our corporate core values are: Collaboration, Adaptability, Integrity and Respect. Please choose one value and advise how you have enacted this value in a professional setting . Please list the relevant qualifications and experience you hold. What experience do you have preparing formal documentation? i.e. letters, reports etc.? How do you effectively manage your time and ensure deadlines are met? Contact: Gary George – Manager – Building Services – 02 4429 3243 Applications Close: Monday 1 July 2024 (at Midnight) Shoalhaven City Council is an equal opportunity employer committed to embracing diversity and inclusion, and encourages applications from people of all ages, abilities, and backgrounds. When your application has been submitted completely, you will receive a confirmation email. Vacancy Description - Job Description - General - Senior Administration Officer - S10540 - July 2022.pdf (116 kB) When applying for any Vacancies / Jobs please use: Internet Explorer 9 and above, Firefox, Chrome, Safari or Opera.Please do not use Internet Explorer 8 or earlier versions. #J-18808-Ljbffr
