About the roleMater Health Services has an exciting opportunity for a permanent part-time, 16 hours per week Administration Officer to provide administrative support to the Central Nursing Office.Required to be available 06:45- 15:15 every Wednesday and alternative Thursdays/Fridays.Salary range: $35.45 - $39.62 (MCAS3) per hour plus superannuation and salary packaging.What you'll be doing As an Administration Officer, your role will involve: General administrative support for the Central Nursing OfficeManagement and screening of incoming telephone calls and emails and escalating as appropriateMaintain a high level of discretion and confidentiality, complying with administration, and financial policy and procedures, maintaining accurate, current, and accessible files, including maintenance of records of relevant meetings and discussionsContinually demonstrate highly developed written communication skills including ability to draft routine correspondence on behalf of the senior managementLiaising with Nursing Managers/ Nursing Team Leaders to identify staffing deficitsYou will need to have strong engagement with the Nurse Managers of the Hospital you are providing roster relief, casual or agency staff tooBooking and managing staffing deficits on ShiftMatch and TrendcareEditing and approving nursing shifts on KronosAssisting with Central Nursing Manager with onboarding new employeeMaintaining accurate records, managing electronic and paper filesStock ordering of stationaryLiaising and having a professional relationship with Nursing Agencies for staffing and invoicing purposesReceiving and providing handover to the After-Hours Nurse Manager relating to staffing for that hospitalAssisting Central Nursing employees with general enquires About youTo be successful in this role you will have the following skills and experience: Highly experienced in providing medical administration support would be a great advantageA solid understanding of the Nursing structure would be a great advantageHigh attention to detail and accurate data entry skillsExperience using Kronos Payroll System, Trendcare, Shift Match or similar would be highly advantageousDemonstrated ability to multitask and manage conflicting priorities from multiple stakeholdersStrong computer skills including competence in using Patient Administration systems (or the ability to quickly learn new systems)Excellent customer service and interpersonal communication skillsThe ability to work both autonomously and as a part of a team when required Why join us?Joining a 10,000+ strong workforce, you will have the opportunity to work for an Australian leader in the field of Health, Education, Research and Foundation, and work with a team who make a real difference to the lives of our patients, consumers and community.You will be a part of a workplace that offers compassionate care in the spirit of the Sisters of Mercy.Via salary packaging arrangements allocate some living expenses directly from your pre-taxable income and ultimately increasing take-home payAccess to package meal and entertainment expensesAccess to leading education via Mater EducationAccess to our Employee Assistance Program and on-site pastoral care teamsDiscounts to local and national business and venues for Dining/Retail/Travel & Accommodation and OtherAccess to on-site, discounted parkingDiscounted food and beverage at various campus cafés and coffee venues Closing date for applications is Friday 5th July 2024.We will be reviewing and contacting applicants prior to closing date so please ensure you submit your application as soon as possible.
