Senior Administration Assistant

RSM offers the combined benefits of a professional firm including extensive networks, training and career opportunities – within a highly supportive, people-oriented workplace.
This combination provides a great environment to build skills and confidence.
We help our people achieve to their best.Key Responsibilities: Proposal/tender support e.g.
preparing and formatting tender documents, creating diagrams, etc.Scheduling meetings and minute taking – Manager/Partner meetings, staff scheduling meetings, team meetings, etc.
Prepare action tracking minutes.Billing system – prepare bills, creates new staff profiles, input hourly charge ratesPrepare and manage client vendor set up e.g.
vendor set up forms, annual updatesProcess Partner expensesSupporting onboarding of new team members e.g.
buddies, IT coordination, training new staff on apps (critical systems)Facilitate completion and collation of police clearances for the teamSupport set up and conduct of RAS specific marketing eventsCustomer Relationship Management (CRM) system - Entry of opportunity/contact entries, monitor queue for client website enquiries and assign to Partners/ManagersTraining organisation e.g.
breakfast, support Perth hub events (RAS)Arrange team social functions Other duties may include: Informal training of staff on key applications e.g.
staff scheduling, billing, expenses systemsOccasional support to the Perth Office Managing PartnerMonitoring partner in-boxes when on annual leaveSupporting staff with desk booking systemOther administrative duties as required Essential Strong verbal and written communication skillsStrong organisational skillsAbility to multi-task and work with multiple stakeholders at all levelsStrong skills in Microsoft Word, Microsoft PowerPointCompetence in Microsoft ExcelCompletion of Year 12Strong attention to detailTechnically confident on a PC and using web based applicationsAbility to work autonomously and as part of a team Desirable Certificate in Business Administration or equivalentAdvanced Microsoft Office packages