**Job Title:** Secretary - Work from Home
**Company:** Henry Schein
**Location:** Sydney, New South Wales, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
**Job Description:**
Henry Schein is seeking a dedicated and resilient Secretary to join our dynamic work-from-home team. This part-time position is ideal for someone looking to balance their professional and personal life while contributing to a greater purpose within the healthcare and dental industry. The successful candidate will possess strong organizational skills, a keen attention to detail, and a commitment to excellence.
**Responsibilities:**
- Provide high-level administrative support to executives and management, ensuring effective communication and workflow.
- Manage, prioritize, and route correspondence, including emails and phone calls, to the appropriate parties.
- Schedule and coordinate meetings, appointments, and travel arrangements, ensuring all logistical details are handled efficiently.
- Maintain and organize electronic files, documents, and databases, ensuring that sensitive information is kept confidential and easily accessible.
- Prepare, edit, and proofread correspondence, reports, and presentations for accuracy and professionalism.
- Assist in project management by tracking deadlines, deliverables, and communication among team members and stakeholders.
- Serve as a point of contact for internal and external stakeholders, showcasing exceptional emotional intelligence and communication skills.
- Conduct research and compile data as needed for various projects and reports.
- Collaborate with cross-functional teams to ensure alignment and support for ongoing initiatives.
- Develop and implement improved administrative processes to enhance productivity and organizational efficiency.
**Requirements:**
- Bachelor's degree preferred but not mandatory; relevant experience may be considered in lieu of a degree.
- A minimum of 3 years of experience in an administrative or secretarial role, preferably in a healthcare or corporate environment.
- Proven track record of managing multiple priorities and meeting deadlines in a fast-paced setting.
- Excellent written and verbal communication skills, with the ability to adapt style to different audiences.
- Strong leadership qualities to guide and support team members in administrative tasks and projects.
- Demonstrated emotional intelligence, with the ability to navigate interpersonal relationships judiciously and empathetically.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- High level of attention to detail and organizational skills, with a proactive approach to problem-solving.
- Ability to maintain confidentiality and manage sensitive information with discretion.
**Personality Traits:**
- Dedicated: Demonstrates a commitment to the role and the organization's mission, ensuring tasks are completed accurately and in a timely manner.
- Resilient: Exhibits the ability to handle stress and setbacks effectively, adapting to changing circumstances with a positive attitude.
**Benefits:**
- Retirement plan with company contributions.
- Relocation allowance for candidates willing to move closer to our headquarters.
- Free accommodation for the duration of employment.
**Working Environment:**
At Henry Schein, we strive to align our work with a greater purpose, contributing to a meaningful mission of advancing health and wellness globally. Our remote work environment enables you to be a part of this important commitment while maintaining a healthy work-life balance.
**Application Deadline:** October 21, 2024
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, gender, sexual orientation, disability status, or any other characteristic protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
