**Job Title:** Secretary
**Company:** Omnicom Group
**Location:** Perth, Western Australia, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
**Job Summary:**
Omnicom Group is seeking a motivated and organized Secretary to provide administrative support in a dynamic and energetic work environment. This part-time role requires a reliable individual with exceptional organizational skills and a passion for maintaining efficient operations. The ideal candidate will be adaptable and able to contribute creative and innovative solutions to the team. Join us in promoting our commitment to environmental responsibility and sustainable practices, while supporting our dedicated workforce.
**Key Responsibilities:**
- **Administrative Support:**
- Provide comprehensive administrative assistance to executives and team members, including managing schedules, organizing meetings, and screening communications.
- Draft, format, and proofread correspondence, reports, and presentations.
- Maintain an organized filing system, both physical and digital, ensuring easy retrieval of information.
- **Scheduling and Coordination:**
- Coordinate and manage appointments, meetings, and travel arrangements efficiently.
- Prepare agendas and materials for meetings, and take minutes, ensuring accurate record-keeping.
- **Communication:**
- Act as the first point of contact for both internal and external communications, demonstrating professionalism and courtesy.
- Liaise with clients, vendors, and stakeholders as needed to facilitate operations and support business objectives.
- **Project Support:**
- Assist in project-related tasks and initiatives, ensuring timelines are met and objectives are achieved.
- Contribute to brainstorming sessions and collaborative projects, offering creative insights and innovative solutions.
- **Environmental Initiatives:**
- Support the company's commitment to environmental responsibility by adhering to sustainable practices in daily operations.
- Participate in initiatives aimed at improving sustainability within workplace processes.
**Requirements:**
- **Education:**
- A high school diploma is required; an associate degree or equivalent course work in business administration or a related field is a plus.
- **Experience:**
- A minimum of 3 years of experience in a similar administrative or secretarial role.
- Proven experience in providing support to executives in a fast-paced environment.
- **Technical Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment, including printers, copiers, and communication tools.
- **Personality Traits:**
- Adaptable: Ability to adjust to shifting priorities and thrive in a dynamic environment.
- Reliable: Consistently meets deadlines and follows through on commitments.
- **Soft Skills:**
- Creativity: Willingness to think outside the box and propose new ideas.
- Innovation: Ability to identify inefficiencies and implement process improvements.
**Benefits:**
- Paid overtime opportunities to reward hard work and dedication.
- Vision insurance to support employee health and well-being.
- Visa sponsorship available for qualified candidates to facilitate employment.
**Working Environment:**
At Omnicom Group, we are committed to fostering a positive work atmosphere dedicated to environmental responsibility and sustainable practices. Our office is designed to support collaboration, innovation, and personal development while minimizing our ecological footprint.
**Application Deadline:**
Please submit your application by **October 6, 2024.**
**Equal Opportunity Statement:**
Omnicom Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage applications from individuals of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
