**Job Title: Secretary**
**Company:** Icahn Enterprises
**Location:** Canberra, Australian Capital Territory, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 4
**Job Description:**
Icahn Enterprises is seeking a dedicated and dynamic Secretary to join our team in Canberra. This part-time role is essential for supporting administrative functions and ensuring that our office operations run smoothly. If you are driven, energetic, and possess a service-oriented mindset, we encourage you to apply.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage and prioritize incoming communications, including phone calls, emails, and mail.
- Assist in the coordination of meetings and events, including scheduling, logistics planning, and preparing agendas.
- Maintain accurate records and files, ensuring confidential information is handled appropriately.
2. **Documentation and Reporting:**
- Draft, format, and proofread correspondence, reports, and presentations.
- Develop and maintain spreadsheets and databases for tracking various projects and initiatives.
- Assist in the preparation of meeting minutes and distribute them promptly to ensure clarity and accountability.
3. **Office Management:**
- Organize and maintain the office environment to promote efficient workflows.
- Manage office supplies inventory and initiate orders as necessary.
- Coordinate with IT support for troubleshooting and maintenance of office equipment.
4. **Team Collaboration:**
- Collaborate with various teams within the organization to facilitate smooth communication and project operations.
- Participate in team meetings and contribute ideas for improving processes and enhancing team performance.
- Serve as a liaison between different departments to ensure cohesive work.
5. **Client and Vendor Relations:**
- Provide exceptional customer service to visitors, clients, and partners.
- Foster positive relationships with vendors, assisting in the procurement process as needed.
6. **Continuous Improvement:**
- Identify opportunities for improving administrative processes and implement solutions.
- Stay updated on industry best practices and trends to contribute to the overall effective functioning of the organization.
**Qualifications:**
- Minimum of 4 years of experience in a similar administrative or secretarial role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities, with attention to detail.
**Personality Traits:**
- **Driven:** Demonstrates ambition and motivation to achieve high-quality results.
- **Energetic:** Exhibits a vibrant and positive attitude that contributes to a motivating work environment.
**Soft Skills:**
- **Teamwork:** Ability to work collaboratively with diverse teams, providing support and fostering a cooperative atmosphere.
- **Creativity:** Thinks outside the box to solve problems and enhance processes.
**Benefits:**
- Joining Bonus
- Disability insurance
- Paid sick leave
**Working Environment:**
At Icahn Enterprises, we cultivate a sense of ownership and responsibility at every level, empowering our employees to make informed decisions and be engaged contributors to our mission.
**Application Deadline:**
Please submit your application by October 22, 2024.
**Equal Opportunity Statement:**
Icahn Enterprises is committed to creating a diverse environment and is proud to be an equal opportunity employer. We welcome applicants from all walks of life and celebrate diversity, ensuring that everyone has the opportunity to succeed. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
