School Office Administration

Location: Melbourne | Northern Metropolitan
Job type: Full time / From 25/11/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1446906
Location ProfileFawkner Primary School opened in 1988 at Lorne Street as a result of a merger between Fawkner and Fawkner East Primary Schools, 12 km. north of the CBD. We are the local school for families living between Major Road, Fawkner North and Bakers Road, North Coburg. Our current enrolment figure is 256. Our school has a very high multi-cultural clientele, with Urdu being our most prominent home language. We have a high proportion of families from Pakistan, India, Sri Lanka and many other countries.
Our school is highly respected within the community due to our emphasis on developing great relationships between the staff, the community and particularly the students. Our decision-making is always based on whatever is best for our students, and our programs and procedures reflect this.
We believe that education is best achieved by having happy students who are challenged, eager to improve and willing to become involved in the learning process. We believe it is vital that we help the students learn critical thinking and problem solving skills to maximise their engagement.
There is a great atmosphere in the school and a great working environment exists throughout the whole community. Our families and students appreciate that we offer a calm, quiet working environment where all students are highly respected, engaged and challenged.
We have four learning centres, a new building housing 6 classrooms & new student toilets, the BER building, two double portables and a small original building. Administration is located in a second new building which was finished in 2023.
We have over two hectares of grounds which provide the students with a pleasant and safe environment. The grounds offer a variety of both active and passive play options.
We operate intensive language and numeracy programs that cater for all students, with all needs and interests. We utilise Little Learners Love Literacy, Soundwaves and other programs to ensure our students have access to modern curriculum and pedagogical methods.
Our Specialist programs are: STEM, Italian, Phys. Ed. and The Arts. We run a swimming program, school-based sports programs and many other activities that ensure students have a variety of experiences.
We have extensive Personal Development programs including involvement in programs such as Buddies, Cyber Bullying prevention, Respectful Relationships and other department initiatives. Our community is extremely supportive and greatly appreciative of the positive learning environment and community awareness that we have developed and maintain.
A high importance is placed on preparing our students for life in the 21st century, and being prepared to live in the technological world of today and tomorrow. We encourage immersion in an ICT rich curriculum, and provide activities including STEM challenges, coding and robotics.
We are seeking dedicated, enthusiastic and motivated staff to join our great school.
Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
RoleNo attendance is required during school holidays.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Supports the first aid facilities and delivers first aid to students.Maintains the uniform shop, filling family orders and placing stock orders.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Experience using Compass would be a benefit.
Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.
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