Contracts Administration (Administration & Office Support)
The opportunity and about the role:Reporting to the Bids & Tenders Manager, this position plays a key role in HCA's tenders and bids process through compiling and communicating incoming opportunities, including coordinating the process of assessing and driving opportunities in alignment with HCA's strategy.The position will also be responsible for maintaining internal reporting tools/information using HCA's bids and tenders coordination and reporting system. Key Responsibilities include: Manage the tenders inbox and associated portals to ensure all opportunities and updated information is communicated to internal stakeholders in a timely mannerAssist in proactively identifying opportunities which align with HCA strategy and valuesMaintain reporting of tender program, including pipeline, in progress, and win/loss reportingManaging administrative requirements of bids and tenders including scheduling and booking meetings, drafting meeting agendas and writing of meeting minutes where necessaryAssist the Bids & Tenders Manager to coordinate and collate responses from both the tenders team and key stakeholders across the business to ensure tender responses are complete and meet submission compliance requirementsWhat you will bring to the role:A strong communicator, your experience and well-developed problem solving skills have provided you an outcome-focused, systematic approach to finding solutions and delivering on time frames required.
You're confident working under pressure, juggling conflicting priorities as they arise, must have tender program experience and ideally you will have bids, tenders or sales proposal writing experience. Skills and Qualifications: High level stakeholder management skillsHighly organised in planning and scheduling competing tasksProven ability to support administration of business proposals and processesHigh quality written and communication skillsStrong IT and MS Office skillsAbility to work efficiently to meet rigid deadline submissionsExperience and Education: (Mandatory) Experience working within a tender program and proven experience coordinating tender responses(Mandatory) Experience working in an administration and/or coordination and internal reporting role(Preferable) Experience writing tenders and bids responses.(Preferable) Experience using a sales reporting program such as Monday or Salesforce(Preferable) Tertiary qualifications within a Business related disciplineAbout HCA:Healthcare Australia (HCA) is Australia's largest specialist healthcare recruitment and staffing provider.
We are a large and diverse healthcare business with a strong presence in the staffing of nursing, community, allied and Crisis Response Management sectors in all States of Australia. Our Benefits: People-Centric Culture: Experience a workplace where people are at the heart of everything we do, guided by our core values.High-Quality Product: Work with a top-notch product, ensuring your efforts are backed by excellenceSupportive Team: Thrive in a close-knit, friendly, and supportive team environmentContinuous Development: Benefit from ongoing training and support with access to an education allowance to nurture your skills and careerHybrid Work: Enjoy flexible hybrid working conditions that empower work-life balanceGenerous Leave: Access extra leave (conditions apply) to recharge and rejuvenate and a day off for your birthdayOur Culture:We are a team working together, we never forget that we're people-focused.
We respect human relationships and aim to make a big difference in people's lives across the country.
We embrace a culture of inclusivity and we align our actions with Our Values:We are accountable | We care | We are team players | We are leaders | We understand your needsWorking for HCA will put you in a strategic position, with opportunities for career growth and development along with financial and non-financial benefits.
Healthcare Australia will continue to grow at exponential levels over the next few years and offers significant career advancement opportunities for the successful applicant.This is an opportunity to make your mark within a friendly, supportive, and growing organisation.
Please apply with your current CV and cover Letter.It is a requirement of HCA that all employees are double vaccinated for COVID.
Some roles that involve visiting clients or facilities may require you to have a booster.
If you have any questions or concerns, please contact the hiring manager.At HCA we are committed to embracing diversity and committed to providing a safe working environment.To learn more about HCA:www.healthcareaustralia.com.auOnly shortlisted candidates will be contacted.
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