Administrative Assistants (Administration & Office Support)
NES Fircroft is working with an Oil & Gas Operator based in Darwin, seeking an Onboarding & Roster Coordinator to join their team.
(Onboarding for Onshore & Offshore vendors & contractors)
Job Title: Vendor Onboarding & Roster Coordinator
Location: Darwin, NT (Located Onshore at Processing Facility)
Length of Contract: Initial 12 month contract
Hours: Monday to Friday 8 hour days
Start Date: ASAP
Pay / Experience: Mid to Senior level
Duties:
Provide support in the delivery of Integrated Services solutions, primarily focused on liaising with Vendors / Planner and Schedulers for placeholder details and requests in the Roster.Reconciliation and auditing of the current contractor job architecture, creating and maintaining job requests in the Contractor Portal, ensuring the data within both the upstream and downstream systems align.Conduct all activities in a safe and efficient manner in accordance with the company's policies and procedures.
At all times, ensure the welfare of personnel and the protection of our assets and the environment.Liaise with respective facility planning and scheduling teams to gain insight into planned and upcoming work.Liaising with vendors for onboarding / rostering and travel requirements.Resource approvals & compliance checks for travel readiness.Check any "to be confirmed" (TBCs) to be named and follow up with Vendors.Contact Vendors for helicopter delays / changes as advised by Roster Coordinators.Add MSIC Dispensations & email addresses into data base.Request additional baggage from Aviation Operations once travel booked.Update rosters for all Vendor requests.Advise ATPI when expired travel competencies have been completed so they can book travel.Manage all contractor portal queries from vendors and the organisation.Training and upskilling of vendors on use of the contractor portal.Offboarding once work scope requirements complete.Supply VISA Letter of Intent.Working with Support personnel on problem resolution and escalation.Establish a handover process for Operations to manage the creation and maintenance of Job requests and the respective processes.Ensuring all contractor data management processes align with central Vendor support function.Ensuring contractor data remains confidential and restricted to users with appropriate access.Ensuring HRIS processes are aligned to industry best practice.Ensuring contractor workforce planning is integrated into downstream and upstream systems.Maintain leadership and guidance for all offshore manilla teams supporting the movement of contractors.Ongoing weekly meetings to ensure alignment of offshore teams with Perth and Darwin related contractor movements.
Experience Required:
Previous experience in Vendor onboarding administration processesDemonstrated experience in Company policies and proceduresExperience in business process change and training end users within the oil & gas and mining sectorsHighly proficient in Microsoft Office, specifically Word and ExcelExcellent verbal and written communication skillsExperience with Success Factors (SAP)MyPass or similar contractor competency management and onboarding systems.Strong team player & highly organized, self-motivated, results-oriented personExperience liaising with External vendors / Internal planners, schedulers and roster coordinators. *You must have full working rights in Australia, be able to pass a drug & alcohol screen and already be based in Darwin, Northern Territory to be considered for this position.
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If interested, please apply or send your cv to ******
BH ID 282607
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