Our client is on the hunt for a highly organised and experienced Executive Support Officer to join their industry-leading team in the Professional Services sector. This role is pivotal in supporting the efficient functioning of the Administrative operations, as well as providing essential support to the leadership team as required. This is a full-time role which requires availability to work Monday to Friday in the office, commencing immediately in a great City Fringe location.
What you'll do: As an Executive Support Officer, you will play an integral part in ensuring smooth operations within the organisation. Your day-to-day responsibilities will include providing high-level support to the executive team, as well as engaging with various stakeholders to manage day-to-day operations.
Provide high-level support to the Executive team including diary management and meeting coordinationManage multiple inboxes to ensure smooth workflow, prompt responses, and priority-based management.Coordinate and book travel for the Executive teamMinute taking for Board and committee meetingsPrepare meeting Agendas, and distribute minutes, briefings, and Board papersCollate and distribute reportsServe as a liaison between departments and external stakeholdersDevelop and implement administrative policies aligned with organisational goals as required for continuous improvementProvide administrative support to ongoing projectsGeneral database maintenance as requiredAssist with coordinating the on-boarding and induction processes for new startersWhat you bring: The ideal candidate for this Senior Administration Officer role brings along demonstrated experience in a similar capacity. Your ability to maintain confidentiality while displaying excellent communication and interpersonal skills will set you apart, as well as your ability to thrive in fast-paced environments and possess exceptional organisational skills coupled with keen attention to detail.
Demonstrated experience as an Executive Support Officer, Executive Assistant or similar is essentialProven ability to maintain a high degree of confidentiality and discretion.Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levelsExperience working in a fast-paced and dynamic environmentExceptional organisational and time management skills, with high attention to detailStrong knowledge of the Microsoft Suite, and ability to pick up new systems quicklyDemonstrated problem-solving skills, with the ability to prioritise tasks and handle multiple responsibilities simultaneously.Must have or be willing to apply for a National Police Check. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.
About the job Contract Type: TEMPORARY
Specialism: Secretarial & Business Support
Focus: Secretarial
Industry: Admin and Secretarial
Salary: AUD50 - AUD60 per hour
Workplace Type: On-site
Experience Level: Mid Management
Location: Hindmarsh
Job Reference: 2025190/001
Date posted: 3 December 2024
Consultant: Renee Rotolo
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