**Job Title: Remote Personal Assistant**
**Company: Marathon Petroleum**
**Location: Brisbane, Queensland, AU**
**Job Type: Part-Time**
**Seniority Level: Associate Level**
**Years of Experience: 4**
**Application Deadline: ******** **
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### About Marathon Petroleum:
Marathon Petroleum is committed to fostering a diverse and inclusive workplace where every employee can thrive. We strive for a harmonious environment that promotes collaboration and respect among our team members. We are currently seeking a motivated and resourceful Remote Personal Assistant to support our operations in Brisbane, Queensland.
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### Job Summary:
As a Remote Personal Assistant, you will play a crucial role in supporting our executives by managing schedules, facilitating communication, and ensuring smooth administrative operations. You will be expected to demonstrate strong organizational skills, a proactive attitude, and an ability to adapt to dynamic work situations.
### Key Responsibilities:
- **Calendar Management**:
- Coordinate and manage schedules, including booking appointments and organizing meetings for executives.
- Keep track of important deadlines and ensure executives are well-prepared for upcoming commitments.
- **Communication Facilitation**:
- Act as a primary point of contact between the executives and internal/external stakeholders.
- Draft and respond to emails, phone calls, and other communications with professionalism and clarity.
- **Document Preparation**:
- Assist in the preparation of presentations, reports, and documents as needed.
- Organize and maintain electronic files and records, ensuring that important documents are easily accessible.
- **Research and Analysis**:
- Conduct research on various topics to aid in business decisions and provide insights to executives.
- Collect and compile data for reports, ensuring accuracy and attention to detail.
- **Project Coordination**:
- Help coordinate special projects, including planning meetings, tracking progress, and reporting outcomes.
- Support cross-functional teams by facilitating communication and ensuring that project goals are met.
- **Administrative Support**:
- Manage travel arrangements, including booking flights, accommodations, and itineraries.
- Process invoices and maintain budget tracking for project-related expenses.
- **General Support**:
- Provide ad-hoc assistance as needed, adapting to the evolving needs of executives and the organization.
- Uphold confidentiality and professionalism in all aspects of work.
### Requirements:
- **Education & Experience**:
- Bachelor's degree in Business Administration, Communication, or a related field preferred.
- Minimum of 4 years of experience as a personal assistant or in a similar administrative role.
- **Technical Skills**:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Zoom or Microsoft Teams.
- Familiarity with project management software and CRM systems is a plus.
- **Personality Traits**:
- Resourceful: Ability to find solutions independently and meet challenges head-on.
- Driven: Motivated to achieve goals and take initiative to improve processes.
- **Soft Skills**:
- Persuasion: Demonstrates the ability to influence decisions and articulate insights effectively.
- Presentation: Strong presentation skills, with the ability to present information in a clear and engaging manner.
### Benefits:
- **Gym Membership**: Access to a corporate gym facility to encourage a healthy work-life balance.
- **Medical Coverage**: Comprehensive medical insurance to support your health and well-being.
- **Company Equipment**: All necessary equipment will be provided to ensure optimal productivity in a remote working environment.
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**Equal Opportunity Statement:**
Marathon Petroleum is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences.
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If you meet these qualifications and are ready to contribute to our team's success, we invite you to apply for the Remote Personal Assistant position. Please submit your resume and cover letter no later than October 22, 2024.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
