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At Whelan's Group, we take immense pride in our work, our team, and our commitment to supporting the communities we serve. With our diverse capabilities in engineering, earthmoving, heavy haulage, road maintenance, quarries, civil construction, welding, fabricating, and traffic control, we are known for 'Making it Happen'.
Join Our Team as a Regional Project Administrator! We are seeking an enthusiastic and detail-oriented Regional Project Administrator to join our dynamic team. If you thrive in a fast-paced environment and have a passion for making things happen, we want to hear from you!
As a Regional Project Administrator, you will be responsible for project administration for EGSC Road Maintenance Services in the Far East region. You will also support the Quarry Manager, program work schedules, attend contract meetings, and handle general administrative tasks. You'll be a key player in ensuring the smooth operation of our projects.
This is a part time, ongoing position with work hours being 8am-4pm Monday - Friday.
Key Responsibilities: Administer project tasks for road maintenance services, quarries, and related projects.Support the Quarry Manager as directed.Program monthly work schedules for maintenance crews.Attend and record minutes of fortnightly contract meetings.Create purchase orders and manage procurement accounts.Monitor project costs and submit quotations/tenders.Maintain tracking registers for pricing, works, and quality documentation.Handle general admin duties like scanning, filing, and archiving.Price and schedule jobs for field crews using confirm platforms (Enterprise and WorkZone).Book accommodations, liaise with logistics coordinators, and manage equipment mobilisation.Order necessary materials for project works.Draft routine reports and ensure timely submission of electronic records.Be available for out-of-hours emergency work delegation and site visits.Essential Qualifications and Requirements: White Card: Necessary for working on construction sites.Valid Manual Driver's Licence: Will be required for site visits and transportation.Relevant Experience: Previous experience in project administration or a related field is desirable.Excellent Communication Skills: Both verbal and written, to effectively liaise with crew members and stakeholders.Strong Organisational Skills: Ability to manage multiple tasks and projects efficiently.Attention to Detail: Ensures accuracy in documentation and project tracking.Team Player: Works well with others and contributes positively to the team environment.Proficiency in Office Software: Skilled in using project management software, MS Office Suite, etc.Adaptability: Able to handle changing priorities and work under pressure.Professional Demeanor: Maintains a positive attitude and professional appearance.Flexibility in Work Hours: Willing to be on call for emergency work as required.What We Offer: Secure, Part-Time Employment: Providing stability and flexibility.Opportunities for Growth and Development: Within our team.A Supportive and Dynamic Work Environment: Thrive, be challenged, and inspired in an ambitious workplace.Community Development Projects: Contribute to meaningful projects that benefit the community.Collaborative and Innovative Team: Values continuous improvement and efficiency.Supportive Work Environment: Where your contributions are valued.Ready to take your career to the next level? Apply Now and become a part of our exciting journey!
Whelans is proud to be an equal opportunity employer. We celebrate diversity and encourage people of all backgrounds to apply.
For more information about this position, please contact Alisha Caldwell, Recruitment and Human Resources Officer, on .
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?How many years' experience do you have as a project administrator?Do you hold a Construction Induction Safety certificate (White Card)? #J-18808-Ljbffr