Regional Procurement Lead

View Vacancy - Regional Procurement Lead The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category 1 Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory 1 Procurement
Job Description (Roles and Responsibilities) 1
Based in Mexico City and reporting to the Regional Procurement Manager, the jobholder will work as part of the Regional Procurement Team that sits within the FCDO Commercial Directorate with responsibility for the procurement life cycle across the regional network including Embassies, High Commissions, Consulates, etc. ensuring compliance to FCDO global policy and UK procurement regulations. 
To work as part of the Procurement team, interacting with customers, suppliers and other stakeholders on all aspects of Procurement delivery, review, monitoring and reporting. Assist the Regional Procurement Manager in day-to-day delivery. 
FCDO Commercial takes responsibility for the acquisition of all goods and services required by the organisation whether bought at home in the UK or at one of our 260 office locations around the world. We do this by directly managing high value procurement activities, creating, and implementing the policies and procedures for everything else. 
The FCDO has a regional structure for Finance, Procurement and HR across the whole network, realising cost reductions and global spend savings, whilst keeping quality high by reforming the way we manage procurement across the network. 
The Procurement Operating Model requires procurement expertise in the regional organisation structure. Providing expert service to our global network of locations whilst retaining the ability to deliver efficiently on behalf of several locations and maintain links with the central procurement function in the UK. Procurement is a delivery partner to the FCDO business, providing advice and expertise to the business across the procurement lifecycle though to a shared responsibility for the successful delivery of larger procurement projects. 
The Regional Procurement Lead will support the Deputy Heads of Procurement (Americas) and the Regional Procurement Manager in Washington DC delivering procurement services across the regional network of office locations. In addition to delivering regional procurement projects, you will be responsible for ensuring that procurement processes operate smoothly and consistently within the region and build relationships with the key regional suppliers. You will be forecasting requirements for goods and services across category areas and proactively researching suppliers who help the FCDO to meet its VFM objective. You will work closely with a wide variety of internal customers; helping to identify, specify and meet their requirements.
Roles and responsibilities: Regional Procurement Delivery (above £25K): Acting as an account manager/key contact for a grouping of Posts in region, carrying out end-to-end procurement process. Tender of various procurement/contract-related goods, services or works projects, including sourcing of suppliers, input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seeking appropriate approvals, negotiations, agreement of contracts and closure of contracts. Ensuring all processes and contracts meet legal, audit, HM Treasury and Cabinet Office requirements. Identifying Regional Opportunities: To work closely with colleagues at UK's Embassies, High Commissions and Consulates in the region and Procurement Category Teams in the UK to deliver Procurement activity via standardised processes, proactively seeking opportunities to buy efficiently through common procurement routes or approaches to market. Supplier Relationship Management: To review, report and manage contracts used in the region, to act as the Supplier Relationship Manager where appropriate for regional suppliers including resolution of contractual disputes, taking appropriate action to protect the FCDO's interest. Support Regional Procurement Manager: To work closely with the Regional Procurement Manager, helping them to deliver on assigned goals and the wider regional strategy, help feed into category strategies, delivering objectives.  Creativity and innovation will be required when developing and implementing service requirements for procurements to ensure value for money is achieved. Actively work with stakeholders to review the range of commercial opportunities available to them and raise awareness and understanding of Commercial policy and best practice. Proactively engage with stakeholders across the region to provide commercial advice, direction and assurance on all commercial issues. Use Judgement, interpretation and coordination to ensure effective solution resolution of risk and issues at both transactional and strategic level, escalating to the Regional Procurement Manager as required. Support the pipeline of projects and contracts using the FCDO eProcurement platform to enable accurate and timely reporting. The jobholder will be self-starter, proactive, requiring emotional intelligence with a solution orientated mind-set. 
Resources managed (staff and expenditure): 
NA
Essential qualifications, skills and experience 1
Essential on arrival:
Commercial Technical Skills - Previous experience in leading on complex commercial situations to deliver great commercial outcomes (collaborating). Management and coordination skills. Working Internationally - Previous experience in working in a procurement capacity which is regional/international and beyond domestic market. Managing Change and Improvements - Evidence of the ability to identify potential improvements and successfully manage changes that deliver beneficial commercial outcomes.  Teamwork. Communicating and Influencing - Proven experience in influencing internal and external stakeholders. Graduate calibre and/or qualified by experience, ideally with relevant post-graduate or professional qualification (e.g. holds or is studying towards CIPS or CPSM). 
Language requirements: 
Language: Extensive English language and Spanish &/or Portuguese 
Level of language required: Fluent 
Desirable qualifications, skills and experience 1
Desirable:
Bachelor's Degree in Business or related field; MCIPS or CPSM (or studying towards) or relevant certification or the equivalent in relevant work experience.
Required behaviours 1 Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
18 April 2024
Grade 1 Executive Officer (EO)
Type of Position 1 Full-time, Permanent
Working hours per week 1 38
Region 1 Latin America and Spanish speaking Caribbean
Country/Territory 1 Mexico
Location (City) 1 Mexico City
Type of Post 1 British Embassy
Number of vacancies 1 1
Salary Currency 1 MXN
31,933.00 MXN monthly
Start Date 1 3 June 2024
Other benefits and conditions of employment 1
Candidates must be able to live and work in Mexico in their own right.
The successful candidate will be subject to a security clearance and professional reference checks.
Please ensure you answer all application questions in full as CVs will not be considered in the recruitment process until the interview stage.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Appointable candidates who were unsuccessful may be placed on a 'reserve list'. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Additional information 1
Please Note: The deadline to apply for this role is 18 April 2024 at 23:55, at which time the advert will automatically close. Benefits: The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities. All staff at the British Embassy and its Consulates in Mexico are expected to work towards the UK mission statement of Building a UK/Mexico partnership, which makes the world and us more prosperous and secure, and to embody the Embassy's agreed values of Honesty, Respect, Inclusion and Professionalism.
Learning and development opportunities: Continual professional and personal development through internal and external courses and accreditations, plus the opportunity to study for CIPS certification up to MCIPS / or CPSM – Multiple Options (after 1 year in the position).
Foundation Level Contract Management Training - Government Commercial Office.
Working patterns: If the job is suitable for flexible working patterns, please provide details:
There may be requirement from time to time for early start times to ensure effective engagement with UK teams and other Hub teams on different time zones. Flexible working can be considered, a mix between office/home-based working is currently practice but increased presence in the office will be expected.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
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