Recruitment Officer

Recruitment Officer
Enquiries:
Position number: POS1808
Phone: 03 6323 3160Email: ******Town Hall, 18-28 St John Street Launceston
T 03 6323 3000
E ******
www.launceston.tas.gov.au
EmploymentInformationPackage
mailto:****** http://www.launceston.tas.gov.au/ Contents
Introduction 3
City of Launceston Organisational Directory 4
Organisational Values 5
Information for Applicants 6
Recruitment Steps 7
General Conditions of Employment 8
Position Description 9
Address all correspondence to:
Manager People and Culture
City of Launceston
PO Box 396
LAUNCESTON TAS 7250
Email address: ******
When emailing your application, attachments should be sent in either Word
(.doc/.docx), PDF (.pdf), TIFF (.tiff), JPEG (.jpg) or Excel (.xls/xlsx) formats.2

Introduction
2
Launceston is the regional hub of Northern Tasmania and enjoys
a rich natural and social history. Located at the head of the
picturesque Tamar Valley, the Launceston region is renowned for
magnificent natural features and friendly residents. Our city is
human scale. A series of green and wild spaces linked by
heritage streetscapes and thoughtful adaptions. A real blend of
old-world and new, tradition and innovation.
The City of Launceston municipal area covers an area of 1,405 squarekilometres with a population of around 71,000 residents.The City of Launceston is Tasmania's largest municipal council interms of population and revenue. Launceston boasts all the majorfacilities of a much larger city, many of which are owned andoperated by the City of Launceston.
The City of Launceston is served by 12 Councillors, including theMayor and Deputy Mayor.
Click here to view City of Launceston's strategic and annual reporting.
3
https://www.launceston.tas.gov.au/Council/Strategies-and-Reports City of Launcestonorganisational chart
The City of Launceston is recognised as
an Employer of Choice by the Tasmanian
Government.
An Employer of Choice
is a workplace that demonstrates
contemporary workplace practices and
provides outstanding support for its staff.
The Council employs around 570 employees
across a range of responsibilities.
Employment information package 4

Organisational values
At the heart of our organisation are our four organisational values.
Our employees are expected to adhere to, support and promote our values at
all times.
Our aim is to attract and retain people who share our values and want be a part of our positive
workplace culture. Before submitting your application please review our values and decide if they are a
good fit for you.
? We value clear and open
communication
? We support and encourage each other
? We recognise individual needs,
experience and strengths
OUR PEOPLEMATTER
? We take pride in our work and pursue
a standard of excellence
? We genuinely listen, and value
collaborative relationships
? We strive towards the best outcome
for our community
? We make responsible and sustainable
decisions
WE CARE ABOUTOURCOMMUNITY
? We actively seek opportunities to
continuously improve
? We respect and explore different ideas
and perspectives
? We embrace change that leads to
positive outcomes
? We value innovation and creativity
WE BRING AN OPENMIND
? We show care for people and look out
for one another
? We speak up and support others to be
healthy and safe
? We take personal responsibility for our
own health and wellbeing
WE GO HOME SAFEAND WELL
Employment information package 5

Information for applicants
When applying for this position, you must provide the following documentation:
1. Covering letter
2. Statement addressing the selection criteria (highlighted criteriaonly)
3. Resume
The online Application for Employment can be accessed here(you will be asked to attach your supporting documentation)
1. Your covering letter should introduce you and explain why you areapplying for the role.
2. All recruitment and selection decisions are based on merit. The mostsuitable person in terms of skills, knowledge, qualifications, relevantexperience, alignment with organisational values and work attitudesis selected for the position. Selection is based on the assessment ofeach application in relation to the selection criteria identified in theposition description. The position description is included later in this
The selection criteria consists of the qualifications, knowledge, skills,attitudes and abilities required to successfully perform the role. Youmust provide a statement that addresses each highlighted selectioncriterion for the role. Your statement should include examples thatdemonstrate how you meet each criterion.
Please see information here on how to address the SelectionCriteria.
3. Your resume should provide details of your qualifications, workhistory, special skills, training and competency details and referees,plus any other information that may support your application. Beclear and informative. Include the names, position titles, addressesand telephone numbers of at least two work referees.
If we can assist you with any reasonable adjustments in order to
submit your application for this role, please contact the People and
Culture Team via email at ******,
noting your preferred method of communication and contact
details and a member of the team will be in touch.
Employment information package 6
City of Launceston is an equal
opportunity employer. Our
workforce is diverse, inclusive,
flexible and family-friendly.
We value the different
backgrounds, skills and
contributions of all employees and
treat each other and our
community with respect.
We want opportunities at City of
Launceston to be accessible and
attainable to all candidates. If you
are interested in this role but have
concerns about your suitability,
please talk to us before submitting
your application.
Please read this information
carefully, as it will help you
with the preparation of your
employment application.
https://www.launceston.tas.gov.au/Council/Careers/Applying-for-a-job https://www.launceston.tas.gov.au/Council/Careers/Applying-for-a-job https://www.launceston.tas.gov.au/Council/Careers/Applying-for-a-job mailto:****** 1. Application received
2. Shortlisting
? Shortlisted applicants will be
contacted by telephone or email
to arrange an interview.
? Unsuccessful candidates will
be advised by email.
3. Interview
4. Pre-Employment Checks:
? Reference Check
? Police Check
? Medical Assessment
? Drug and Alcohol screening
All costs covered by City of Launceston
5. Suitability determination and
preferred candidate identified
6. Letter of Offer
Employee benefits? Our employees have access to discounted health insurance options through St
Luke's Health and BUPA.
? Employees have access to a free EAP service, which provides support and
counselling for personal and work related issues, coaching and advice for
leaders and counselling assistance for immediate family members.
? We are committed to providing a working environment that is sufficiently
flexible to meet the operational requirement and workload demands of the
City of Launceston while accommodating, where possible, the needs of our
employees.
? Discounted membership at Launceston Aquatic.
? Discounts at the Museum Gift shop.
? Additional leave: employees may request to purchase an additional two or
four week's additional leave per year to help manage family/carer
responsibilities or other special circumstances.
Employment information package 7
7

General conditionsof employment
Position title Recruitment Officer
Employment terms Temporary full time until 30 June 2026
Working pattern 19 Day Month
Total remuneration From July 1, 2024
$74,521 - $81,323*
*Total remuneration includes superannuation, as detailed below
Base salary $66,389 - $72,448
Superannuation Employer contribution of 12.25%
Employment information package 8
? Annual leave: employees are entitled to 4 weeks (pro-rata for part-time employees) annual leave per year,plus leave loading.
? Personal leave (for sick and carer's leave): employees are entitled to two weeks (pro-rata for part-timeemployees) personal leave per year, if they are unable to attend work due to personal illness/injury or toprovide care for a spouse/partner or immediate family member.
? Paid parental leave: employees are entitled to fourteen weeks paid (or twenty eight weeks at half-pay)parental/adoption leave for the primary carer; two weeks paid leave for the secondary carer.
? Long Service Leave: Long service leave applies after 7 years continuous service.
The City of Launceston Enterprise Agreement 2021 is available here
The City of Launceston Leisure and Aquatic Centre Enterprise Agreement 2018 is available here
Position Description
Position Description Form - Officer
POSITION TITLE: Recruitment Officer
AWARD CLASSIFICATION: Grade 3
EMPLOYEE: Vacant
TEAM: People and Culture
NETWORK: Organisational Services
DATE: May 2024
APPROVED BY:
POSITION: Manager People and Culture
SIGNATURE:
POSITION PURPOSE (Why does this position exist)
Role modelling a values-driven and people-centric approach with our leaders and our people, the Recruitment
Officer will provide services relating to the end to end recruitment and selection process to ensure a positive
experience for current and prospective employees.
Working in partnership with members of the HR Team and our leaders, the Recruitment Officer will prepare
advertisements, provide guidance to prepare interview questions and interview packs, schedule interviews,
participate on interview panels, complete pre-employment tasks, prepare employee offers and maintain records
within our Corporate systems.
The role will be part of a People and Culture team-based approach in support of the effective leadership of our
people and achievement of our goals and priorities within the People and Culture HR Team Plan.

City of Launceston is a values-based organisation, which means that we employ people who share and display Our
Values
? we value clear and open communication
? we support and encourage each other
? we recognise individual needs, experience andstrengths
? we take pride in our work and pursue astandard of excellence
? we genuinely listen, and value collaborativerelationships
? we strive towards the best outcome for ourcommunity
? we make responsible and sustainable decisions
? we actively seek opportunities to continuouslyimprove
? we respect and explore different ideas andperspectives
? we embrace change that leads to positiveoutcomes
? we value innovation and creativity
? we show care for people and look out for oneanother
? we speak up and support others to be healthyand safe
? we take personal responsibility for our ownhealth and wellbeing

Accountabilities Activities/Tasks include: Success looks like …
General
City of Launceston's
ValuesBehave in a way that supports the City of Launceston's
values.
? We care about our community
? We bring an open mind
? We go home safe and well
Demonstrates, throughbehaviour, an alignment toand an understanding of ourvalues
Technology Use technology and information to maximise efficiency and
New and existing technologies
Collaborate Work collaboratively within your team and across
networks.
Support delivery of the Network's strategic and annual plan
actions.
Work with horizontal teams as relevant to technical role
accountabilities.
Actively participating in team
meetings/tool box meetings, by
offering ideas and suggestions
and providing feedback
Collaborative opportunities are
sought across Networks
Innovation Encourage and be proactive in developing a culture of
introducing new and improved work practices and projects
within your team and your network.
Improved work practices and
projects.
Technical
Manage recruitment
requests
? Monitor recruitment requests in line with our agreedprocess
? Action and file documentation
? Update Recruitment Register to monitor and trackprogress
Recruitment requests are
processed in a timely manner in
line with our agreed procedure
Prepare advertisements ? Work with recruiting leaders to prepare ads for use ona range of platforms
Engaging ads are prepared
prepare interview
questions
? Provide guidance to recruiting leaders to prepare
Leaders use interview guide
templates and question sets to
Prepare interview packs ? Provide recruiting leaders with the information theyneed to conduct candidate interviews efficiently andeffectively
Interview packs prepared and
provided in a timely manner to
Schedule interviews ? Engage with recruiting leaders to determine interviewdates, times and panel members
? Schedule interviews with panel members andcandidates
Interviews scheduled efficiently
and effectively to ensure a
positive experience for our
candidates
Participate on interview
panels
? Represent the HR Team as an interview panelmember
Processes and procedures are
consistent with Our Values, legal
requirements, our policies and
procedures and our Enterprise
Agreements

Accountabilities Activities/Tasks include: Success looks like …
provide candidate
feedback
? Support our leaders to provide timely and effectivefeedback to our candidates post interview
Candidates receive constructive
feedback in a timely manner
Complete pre
? Ensure pre-employment checks are completed Pre-employment tasks are
completed efficiently and
effectively
Prepare employee offers ? Prepare and finalise Contracts of Employment
? Support our leaders to provide timely and effectivefeedback to our candidates post interview
Contracts of Employment are
prepared and finalised in a timely
manner
Maintain records ? Ensure correctly completed recruitmentdocumentation is filed
Complete recruitment records
filed in our corporate system
Work Safely with a Duty
of Care for fellow
employees and ensure
procedural compliance
Perform all work in a safe manner in accordance with the
City of Launceston's Occupational Health and Safety Policy
and Procedures
While at work, a worker must –
(a) take reasonable care for his or her own health andsafety; and
(b) take reasonable care that his or her acts oromissions do not adversely affect the health andsafety of other persons; and
(c) comply, so far as the worker is reasonably able,with any reasonable instruction that is given by theperson conducting the business or undertaking toallow the person to comply with this Act; and
(d) cooperate with any reasonable policy or procedure of
the person conducting the business or undertaking relating
to health or safety at the workplace that has been notified
to workers.
(Section 28 Work Health & Safety Act 2012)
Note: Whilst the key functions and responsibilities for the role are set out above, the Council may
direct an employee to carry out such duties or tasks that are within the limits of the employee's skill, competence
and training.
WORKING WITH VULNERABLE PEOPLE CHECK
Yes/No
Working with Vulnerable People Check required? No
If yes, include in Selection Criteria table below

SELECTION CRITERIA
POSITION REQUIREMENTS/COMPETENCIES
Organisational
? Community Focussed: considers community/customers in decision making
? Communicate and Engage: demonstrates self-awareness & encourages open discussions & contributions from others
? Create and Innovate: displays initiative & considers different ideas and perspectives
? Safety Focussed: takes responsibility for own and team's health, well-being and self-care
Position Specific
? Recruitment and selection experience essential
? An effective and efficient administrator who demonstrates attention to detail, is highly organised, has sound priority andtime management and a solution-focused approach
? Well-developed written, verbal and interpersonal skills
? Ability to follow up and follow through to ensure recruitment tasks are undertaken efficiently and effectively
QUALIFICATIONS AND EXPERIENCE
? Demonstrated experience in recruitment and selection.
? Positions require general education standards that combine several years of work experience with secondary schooleducation (minimum year 10) plus vocational training in commercial, technical, trades or secretarial areas).
REPORTING STRUCTURE
Manager Team Leader Human Resources
Direct Reports Nil
KEY RELATIONSHIPS
(External and Internal Customers, Supplier, Colleagues, etc.)
Internal Nature of Relationships
People and Culture (HR team)
Provide and receive advice, recommendations and guidance.
External Nature of Relationships
DELEGATIONS & AUTHORISATIONS
Confidentiality
Staff are
a) Able to access; orb) May be exposed in the course of performing their duties to information that may be related to individuals,
organisations or the general dealings of the City of Launceston. Some of this information will be of a sensitivenature – either within or external to the organisation.
By accepting this position the employee undertakes:

a) To keep all information that they are exposed to confidential during and after their period of employment with Cityof Launceston. Information should never be disclosed outside of the organisation and only be disclosed to otheremployees if there is a need within the context of the task being performed.
b) To not access any information within the organisation's systems that is not directly relevant to their work.c) To abide by the requirements of the Confidentiality and Privacy clause of the relevant Enterprise Agreement.
OTHER RELEVANT INFORMATION
Expectations of a City of Launceston employee:
? Have strategies in place to enhance their own health and well-being, manage stress and maintain professionalism;
? Seeks feedback broadly and asks others for help with own development areas; and
? Translates feedback into an opportunity to develop.

Town Hall, 18-28 St John Street Launceston
T 03 6323 3000
E ******
www.launceston.tas.gov.au
Town Hall, 18-28 St John Street Launceston
T 03 6323 3000
E ******
www.launceston.tas.gov.au
mailto:****** http://www.launceston.tas.gov.au/ mailto:****** http://www.launceston.tas.gov.au/


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