Receptionist/Administration Assistant Location: Melbourne, VIC
Work Type: Full-time, Permanent
Industry: Civil Infrastructure
Salary: Competitive, based on experience
Are you highly organised, team-focused, and eager to support a fast-paced civil infrastructure business? Civil Infrastructure Group is looking for a motivated Receptionist/Administration Assistant to join our dynamic team. If you thrive in a client facing role and enjoy managing a range of administrative tasks, this is the perfect role for you.
About Us Civil Infrastructure Group is a leading provider of innovative engineering solutions, specialising in infrastructure projects across various sectors. We are committed to delivering high-quality results while maintaining a strong focus on safety, sustainability, and client satisfaction. Our team is driven by excellence, and we are looking for a talented Geotechnical Engineer to join us in shaping the future of our projects.
The Role As the Receptionist/Administration Assistant, you will be the first point of contact for clients, visitors, and staff, providing exceptional customer service and ensuring smooth daily operations at our office.
Key Responsibilities:
Managing reception, including answering calls and directing inquiries to appropriate team members.Greeting and assisting visitors, clients, and contractors in a friendly and professional manner.Providing administrative support to various departments, including filing, data entry, and document management.Handling incoming and outgoing mail and courier services.Managing PPE requests and orders for staff, ensuring supplies are stocked and distributed in a timely manner.Assisting with office supply management. Maintaining a clean, organised office.Managing employee tickets and licenses, including tracking expiration dates and coordinating renewals to ensure compliance.Supporting the employee onboarding process by preparing laptops, uniforms, and other required materials.About You Proven experience in a similar Receptionist or Administration role, ideally within a construction or infrastructure environment.Strong communication skills, with the ability to interact professionally with a variety of stakeholders.Excellent organisational skills and attention to detail.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Ability to multitask and manage competing priorities in a busy environment.A positive attitude, a team player, and a proactive problem solver. If you're ready to take the next step in your career with a company that values its people and fosters growth, apply now to join the Civil Infrastructure Group team!
