RECEPTIONIST/ADMINISTRATION ASSISTANTJOB DESCRIPTION(Part time – Perth) Title: Receptionist/Administration Assistant, ILSC & Greystone College Perth (Part-time)Start date: ImmediatelyReport to: Student Services Manager, Perth This outline is not intended to be an exhaustive list of the duties you may be required to perform.
Rather, it indicates the kinds of duties that fall within the scope of the position.
In addition to your duties and responsibilities outlined in the position description, you may also be required to carry out other duties reasonably required by us that you are skilled in and capable of performing.
Wemay alter your position, position description, responsibilities, reporting lines or location in accordance with the needs of the business without providing additional remuneration.
Section I DUTIES & RESPONSIBILITIES: RESPONSIBLE FOR: Reception duties: Greeting students, agents and visitors in a warm, friendly and professional mannerAnswering the phone, transferring calls and taking messagesHelping students, agents and visitors with questions and leading them to the correct staff and departmentPreparing new student orientation and intake documents Supporting local teams with the weekly orientation process for new students (including pre-arrival checks and communication, Day Orientation, and late-comer follow-up) Managing textbook inventory and distributionUpdating the school's academic management system (Odyssey), learner management system (MOODLE) as well as other databases (PRISMS) Helping students with login issues to the myILSC AppPreparing graduation certificates and letters of completionPurchasing OSHC (student health insurance) and ensuring students receive their insurance cardsOrdering and managing stationary and school suppliesMaking coffee and snack runs for guests and staff drinksCoordinating with cleaners the quality of cleanliness of the campus, making sure that premises are kept clean and in good conditions all the timeAttending general staff meetings and training sessions as needed Administration duties: Managing student placements in the SMS and LMS within operational constraintsProgramming Odyssey (SMS) across all campuses with session programs, courses, and classesEnsuring standardised coding for all classes (in agreement with all campuses and IT requirements)Liaising with the Local and National Academic Teams for consultation on specific casesGenerating and distributing weekly student intake reports with starters/returnersEnsuring all relevant student information is accurately stored in the system ( intake tests (PROLAs)/assessment levels, enrolment documentation, special notes)Actioning student requests sent through e-Services or redirecting to appropriate teams Supporting the National Compliance and National Academic Teams on Attendance Report, Progress Report, Warning Letters, and ITRs processesIssuing Academic Enrolment Letters as requestedUnderstanding key regulatory compliance requirements, including: ESOS Act, National Code , ELICOS Standards , NEASAssisting the Local and National Academic Teams with other assigned tasksOther related duties or projects as determined by the National Director Other duties: Supporting on-campus marketing initiatives by conducting school tours of prospective studentsHelping with campus promotional events and providing school information to agents and visitors Section II JOB SPECIFICATION: Level of Education Required: Certificate and/or Diploma in business administration, marketing, customer service and other relevant business fields Specialized Skills: Effective and clear written and oral communication in EnglishExcellent working knowledge of computer systemsProven skills in customer-service Skills Able to respond appropriately and promptly to a variety of inquiries from current and prospective students, agents and sales teamsAble to find information and work collaboratively with other departmentsAble to be flexibleAble to negotiate and problem-solveAble to communicate effectively, both orally and in writingAble to manage time and systemsAble to plan, organize, set prioritiesPatient, empathetic and approachableReliable, honest and trustworthy Able to maintain composure and professional behavior at all times, especially while under pressureAble to engage effectively and respectfully with peers and superiors Work Experience Required Minimum to years' experience in customer serviceFull work rights for Australia required.
Even though it is a part-time position, applicants must have the right to work full-time in Australia.
Other Valid Working With Children Check (WWCC) Section III:Work hours: hours per week, Monday to Friday, between am and pm.
The role requires variable working hours on campus, primarily late shifts, and working remotely is not possible.