Receptionist / Admin Assistant

Company Description
Are you interested in working on some of the world's most exciting projects, with some of the world's leading businesses?
At Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our clients deliver ambitious and highly technical projects in over 118 offices and 47 countries worldwide.
At Turner & Townsend, we offer a wide variety of benefits to our staff to help them inside or outside of the work. We offer true work life balance, working from home arrangements, team events and much more.
Job Description

Assist with responding and attending general queries from the team and supporting in administrative tasks
Document formatting, when required
Manage meeting room bookings
Event management for quarterly team events
Sit at reception and make sure all meeting rooms are functional
Answering and diverting client calls to appropriate persons
Ordering & topping up stationery & office supplies for each level
Maintaining a clean office space – emptying the dishwasher, maintaining coffee machine etc.
Organizing and preparing catering & drinks for in-house events (e.g. birthday month, town hall, Vivid etc.)
Logging all office maintenance jobs with the building manager
Programming security passes for new starters and interstate visitors
Receiving and sorting mail & packages
Meeting & greeting clients as first point of contact
Meeting room preparation - Setting up/Packing down meeting rooms for events
Booking local, interstate & overseas couriers and sending mail
Allocating & maintaining lockers for staff use on both levels
Other adhoc tasks

Qualifications

0 - 3 years' experience in a similar role
Business administration/management qualification or relevant experience.
Proficiency in Microsoft Office Suite
Experience with D365, Teams and Sharepoint would be an advantage
Proactive approach with the ability to drive compliance requirements of the team.
Ability to handle pressure and meet deadlines.
Possesses tact, diplomacy and assertiveness to achieve objectives
Strong attention to detail
Reliable, approachable, punctual and professional attitude.


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