Receptionists (Administration & Office Support)
Full time
Are you ready to be the driving force behind our office? As our Reception and Administration Officer in Dubbo, NSW (Wiradjuri Country), you'll be the go-to person for keeping our daily operations running like a well-oiled machine. From welcoming visitors at reception to managing essential office tasks, your role is vital to our success. If you thrive in a fast-paced environment and love tackling diverse challenges, we want you on our team! Bring your organisational skills and positive energy, and help us create an inspiring and efficient workplace for employees and clients!
Your role will encompass a variety of exciting responsibilities, including but not limited to:
Deliver Exceptional Customer Service: Maintain a friendly and professional demeanour while interacting with clients, staff, and stakeholders. Reception and Office Administration: Handle general duties such as answering phones, fielding inquiries, welcoming visitors, managing room and vehicle bookings, collecting and distributing mail, and organizing catering and office supplies. Event Planning: Coordinate internal workshops, forums, and meetings by preparing support materials, booking rooms and travel, and arranging catering. Maintain Professional Spaces: Ensure all areas, including the office, meeting rooms, kitchens, and bathrooms, are clean and presented professionally. Fleet Management: Oversee vehicle management, including monthly safety checks, coordinating cleaning, and scheduling services. Support for Clinicians: Provide administrative support by receiving clients, managing data entry, scanning and uploading documents, handling Medicare billing, batching electronic claims, and booking travel. Task Management: Undertake delegated tasks and assignments as directed by managers. Record Keeping: Maintain accurate records, files, and data in compliance with privacy laws, contract obligations, and internal policies and procedures. Our next Reception and Administration Officer will need:
Outstanding Customer Service Skills: You excel at building rapport and providing exceptional service to clients and colleagues. Proven Administrative Support Experience: You have a track record of delivering strong administrative support in a professional setting. Tech-Savvy: Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook, with strong computer skills. Accurate Data Entry: Demonstrated ability to enter data with precision and attention to detail. Professional Communication: Exceptional verbal and written communication skills that convey professionalism. Team Player: Proven ability to collaborate effectively within a team environment. Organisational Mastery: Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Valid Driver's License: A current driver's license is required. In return for your skills and dedication, we provide an impressive range of employee benefits, including:
Boost Your Pay: Supercharge your take-home pay with our Salary Packaging options—more cash in your pocket for the things you love! Vacation Vibes: Enjoy a fantastic five weeks of annual leave! That's right—more time to travel, relax, or binge your favourite shows! Holiday Chill: Guarantee yourself an end-of-year break with our exclusive leave between Christmas and New Year. It's the perfect way to kick off the new year refreshed and this is in addition to your 5 weeks' annual leave! Shop & Save: Score awesome savings on groceries and fuel with our employee rewards program—think retail discounts and cashback offers that keep your wallet happy! Money Smarts: Level up your financial game with access to financial literacy sessions and personalised banking options through our corporate partners at Westpac and St George. Health Perks: Enjoy discounted Private Health Insurance with Westfund—because your health is your wealth! Upload your current Resume/CV and a Cover Letter outlining your suitability for the role.
Applications close Tuesday 12 November 2024. Applications are reviewed as we receive them, so this job listing may close earlier if a suitable candidate is found. Marathon Health strives to achieve equity in access and quality of health and wellbeing for regional, rural and remote communities.
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