Reception/Administration

Job type: Full time / From 28/01/2025 - 23/01/2026Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1450639Location ProfileDoncaster Primary School has a long and rich history, dating back to 1863. Located in the City of Manningham, it occupies the same 2.63 hectare site, but now with state-of-the-art facilities.The school's overarching statement is:At Doncaster Primary School we aim to achieve high levels of individual growth while utilising student data to inform teaching and learning. We enjoy supportive partnerships within DPS and beyond to enhance a strong culture of engagement and wellbeing to the benefit of student learning.Doncaster Primary school demonstrates a strong belief in and commitment to providing a safe, secure and enriched learning environment for our students and we have a clear focus that caters for a diverse range of students at their point of need. We have high expectations of our students and staff.The student achievement focus is to build upon current practice by refining, implementing and embedding a whole school approach to teaching and learning and curriculum development across the school. We strive for excellence in teaching and learning in all areas of the school.The school's values, Determination, Pride and Success are at the centre of all the work within our learning community, ensuring a safe, orderly and inclusive environment for all students. The Living the Values, we explicitly articulate the expectations of our students, teachers and parents in terms of high expectations.DPS is located on Council Street, Doncaster in the City of Manningham, situated on the Doncaster Hill between the City of Manningham Offices and Westfield Shopping Town. Significant building development completed in recent years has resulted in outstanding modernised facilities. The school has now been totally rebuilt in four stages.The current enrolment of 550 students is representative of a wide range of cultural backgrounds. The school embraces an inclusive culture, and this culture is enhanced by the regular hosting of overseas students and enrolment of international fee-paying students. We acknowledge the original custodians of the school on which our school stands the Wurundjeri people and at every assembly, we pay respects to their people both past and present.The school is structured in single year level classes. Specialist teaching areas include Visual Arts, Performing Arts program, Library, Cultural Studies, LOTE (Mandarin), Science and Physical Education. Programs are enhanced through the delivery of a wide range of enrichment programs including opportunities for students to develop leadership skills, tutor program and high achiever's programs.The school is well positioned to enter a new and invigorating period of sustained school improvement following an outstanding review process in 2023.Doncaster Primary School aims to provide an attractive, well-resourced environment conducive to best practice. Our staff are highly professional, committed, caring and effective. We value and work closely with our parents because together we are better.If you possess the knowledge, skills and genuine commitment we are searching for, and you can enhance teaching and learning at DPS, we would like you to join our community. You are encouraged to book a tour prior to submitting an application so you can submit a well-informed application.Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleHours 8.30am to 4.30pmAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Supports the first aid facilities and assists in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ****** Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.
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